Administrative Assistant

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities.ResponsibilitiesProvide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contactManage complex calendars, meetings, and communications, resolving conflicts and anticipating needsCoordinate domestic and international travel and handle related expense reportingPlan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and cateringSupport light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership teamContinuously identify and implement opportunities to streamline administrative processes and enhance team efficiencyHandle confidential and non-routine information with the utmost care and discretionProvide responsive assistance to colleagues, clients, and vendors as requestedAssist with project management, research, and IT support as requiredRequirements3+ years of experience in administrative support; experience with technology leaders preferredProven experience supporting multiple senior executives in both in-person and remote environmentsStrong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detailExcellent written and verbal communication skills; professional, clear, and courteous in all interactionsMeticulous attention to detail and accuracyAbility to manage tasks independently, prioritize effectively, and adapt to changing demandsDemonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environmentProficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plusExperience with GenAI tools and technologies is a plusExpected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as neededAuthorization to work in the United States; Bachelor’s degree is a plusProficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus)Bachelor’s degree (preferred but not required)Authorized to work in the United States“Friends of Voleon” Candidate Referral Program If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 – $15,000 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.Equal Opportunity EmployerThe Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.Compensation Range: $70K - $80K