Fleet Supervisor

Job Summary: The Fleet Supervisor at Elecnor Hawkeye, LLC plays a vital role in supporting the Fleet department in both administrative and supervisory capacities. The role includes assisting the Fleet Manager with the daily operations of fleet management, coordinating maintenance, repairs, and tracking compliance, as well as handling administrative tasks such as processing timesheets and managing work orders.ResponsibilitiesActively oversee and manage a complex preventative maintenance programMaintain registration and inspection compliance across multiple states and jurisdictionsOversee annual renewals for DOT related programs. (IFTA, HUT, CMVT)Schedule third-party PM’s, repairs, recalls, inspections, and warranty work.Create and process third-party work orders, review and pre-approve invoicesManage the work order process, verifying charges and submitting for final review.Assist with equipment breakdowns, source replacement vehicles as neededAssist field mechanics with locating partsCoordinate field equipment rental requests from a large geographic areaReview and approve rental invoicesProcess mechanics' timesheets; enter all fleet personnel timesheets into the payroll portal.File DVIR’s, ensure repairs are completed and work orders are documentedAssist Fleet Manager with equipment purchases and disposalsOn-Board all new equipment including creating unit numbers and uploading paperworkReview, process and dispute rental damage claims as neededOversee EZ-Pass program, active vehicle lists and dispute/process toll violationsCollect and verify maintenance records from outside shops.Create purchase orders for repair parts, equipment repairs, and tool requests.Verify & pre-approve invoices against purchase orders.QualificationsBachelor’s Degree PreferredExperience in Automotive, Heavy Duty or Off Road Equipment Maintenance RequiredTechnical understanding of vehicles and equipment requiredStrong computer skills, including MS Office (particularly Excel) and web-based applications.Strong analytical, organizational, verbal, written, and communication skills.Experience with ViewPoint software is a plus.Proficiency with Microsoft Excel, Google Sheets, and fleet management software preferred.Valid driver’s license required, obtain and maintain DOT Medical Card. CDL PreferredAfter hours availability may be required to meet business needsTravel (<20%) will be required within district, some overnights may be required