Administrative Assistant for Student Affairs and Enrollment

Administrative Assistant for Student Affairs and Enrollment As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Administrative Assistant for Student Affairs and Enrollment. Marian University's Division of Health Professions is seeking qualified applicants for the position of Administrative Assistant. Reporting to the Associate Dean of Student Affairs and the Director of Enrollment Management, this position will promote our Catholic Franciscan mission and identity by providing clerical support in the functional areas of recruitment, admissions, health records collection, applicant correspondence, student event planning, and budgeting. This position is focused on providing customer service and answering a variety of student inquiries related to the admissions process and student events. This position relies on instructions and pre-established guidelines to perform the functions of the job. Essential Duties & Responsibilities:Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies. Greets students, parents, faculty, staff, and guests and assists and/or gives assistance as required. Answers telephone, gives out information as appropriate, and/or routes calls to appropriate person/office, takes messages as needed. Serves as primary contact point for communicating and collecting all student health records and immunization documents. Serves as primary contact point for communicating and resolving student health insurance compliance. Receives and routes all incoming mail. Makes necessary arrangements for meetings including securing rooms and arranging for special needs, i.e., speaker phone equipment, A/V equipment, food/beverages as requested. Maintains the office filing system. Duplicates, collates, and distributes materials. Utilizes the university purchase order system to fulfill orders and purchase requests. Assists students and student organizations with event request, travel request, and purchase request needs. Orders general office supplies. Processes and maintains applicant materials. Responds to prospective student questions. Helps with planning and delivery of in-person events including, interviews, orientation and other events put on by the offices of student affairs and/or the office of enrollment management. Required Qualifications:Knowledge of offerings and commitment to the mission of Marian University. An earned high school diploma or general education degree (GED). Three to five years related experience and/or training; or equivalent combination of education and experience. Excellent technology skills with proficiency in Microsoft Office. Must be detail oriented, have strong oral and written communication skills. Must demonstrate strong math aptitude; be a team player and be a self-starter. Preferred Qualifications:An earned bachelor's degree is preferred. Review of applications will begin immediately and continue until the position is filled.For Consideration All Applications Require:Cover LetterCurrent resume or CVContact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile.Responses to the supplementary mission & identity questions.Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application:https://www.marian.edu/faith Essential Functions: Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Limitations and Disclaimer: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or signify can't risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and States Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis. Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.