Data Entry & QMS Data Migration Specialist (Structured Data & System Implementation)

Type: 6 months with extension to 12 or conversionLocation: Headquarters – Sorrento Valley, San Diego, CAWork Type: OnsitePay Range: $25 - $27Department: Quality AssuranceReports To: Head of QAPosition SummaryWe are seeking a highly detail-oriented Data Entry & QMS Data Migration Specialist to support the implementation of a new Quality Management System (QMS).This role goes beyond basic data entry. The ideal candidate will be responsible for organizing, structuring, mapping, and standardizing large volumes of manual and legacy data into a clean, consistent, and usable format within a new software system.You will play a critical role in transforming unstructured or inconsistent records into a well-organized, searchable, and audit-ready system. This position is ideal for someone who enjoys bringing order to complex information and working with structured processes in a regulated environment.Key ResponsibilitiesData Entry & StructuringAccurately enter data from spreadsheets, documents, and legacy systems into the new QMS platformStandardize and organize data fields, naming conventions, and formats for consistencyLabel, categorize, and structure records to ensure easy retrieval and system usabilityData Cleaning & OrganizationIdentify and correct inconsistencies, duplicates, and incomplete recordsConsolidate and normalize data from multiple sources into a unified structureEnsure data aligns with defined templates, formats, and QA standardsData Mapping & MigrationMap data fields between legacy systems and the new QMS platformSupport data transformation and migration workflows, ensuring accurate field alignmentValidate migrated data and troubleshoot discrepanciesQuality Control & ValidationPerform detailed quality checks to ensure accuracy, completeness, and consistencyReconcile migrated data against source recordsSupport User Acceptance Testing (UAT) to verify system functionality and data integrityDocumentation & Process SupportDocument data structures, mapping logic, and migration processesTrack issues, resolutions, and updates for audit readinessSupport QA and project teams in maintaining compliant, audit-ready documentationCross-Functional CollaborationWork closely with QA, IT, and project stakeholdersProvide input on improving data structure, workflows, and system usabilitySupport overall QMS implementation effortsQualificationsRequiredHigh school diploma or equivalentProven experience in data entry, data organization, or data migrationStrong proficiency in Microsoft Excel (sorting, filtering, formatting, basic formulas)Exceptional attention to detail and accuracyStrong organizational and problem-solving skillsAbility to work with large volumes of structured and unstructured dataPreferredExperience with QMS systems, document control systems, or regulated environments (biotech, pharma, healthcare)Familiarity with data mapping, system implementation, or migration projectsBasic knowledge of databases, SQL, or ETL conceptsExperience supporting QA or compliance-driven teamsWhat We’re Looking ForSomeone who enjoys organizing complex or messy data into clean, structured systemsHighly detail-oriented with a strong sense of data accuracy and consistencyProcess-driven and comfortable working within defined standards and frameworksAble to think beyond data entry and understand how data should be structured within a systemWork EnvironmentThis is an onsite role based in a professional office setting. The position requires sustained focus, attention to detail, and working with large datasets and documentation in a structured, deadline-driven environment.Equal Opportunity EmployerBioLegacy Research is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace.