Administrative Assistant

Position SummaryThe Administrative Assistant plays a critical role in supporting daily operations through reporting, compliance coordination, and cross-functional administrative support. This individual will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced healthcare environment.Key Responsibilities:Reporting & Data AnalyticsPrepare and distribute routine company reports (daily, weekly, monthly)Fulfill ad hoc analytical data requests from leadershipEnsure accuracy and timeliness of all reporting deliverablesIdentify trends and provide insights when appropriateOperations & Facility CoordinationCoordinate repairs and maintenance across all locationsServe as the point of contact for facility-related issues and vendor coordinationTrack and ensure timely resolution of maintenance requestsIT CoordinationPartner with IT lead (Vlad) to support system needs and troubleshootingAssist with onboarding/offboarding technology setupCoordinate communication and follow-up on IT-related projects and issuesCompliance & Regulatory OversightSupport and maintain HIPAA compliance standards across the organizationEnsure all X-ray equipment is properly registered and compliant with state regulationsCoordinate compliance visits and audits with local office leadsMaintain documentation and tracking for regulatory requirementsFinancial & Invoice SupportMonitor and address late or time-sensitive invoice paymentsCollaborate with Colleen to ensure timely processing and issue resolutionAssist with tracking and follow-up on outstanding financial itemsGeneral Administrative SupportProvide administrative support to the Director of Operations and leadership teamMaintain organized records, documentation, and communication logsAssist with special projects and operational initiatives as neededQualifications2+ years of administrative or operations support experience (healthcare preferred)Strong organizational and multitasking skillsProficiency in Microsoft Excel and data reporting toolsExcellent communication and problem-solving abilitiesFamiliarity with HIPAA and healthcare compliance standards is a plusAbility to handle confidential information with discretionKey CompetenciesDetail-oriented and highly organizedProactive and solutions-drivenStrong analytical thinkingAbility to prioritize in a fast-paced environmentCollaborateDemonstrated proficiency in Microsoft Excel with the ability to analyze data, create reports, and support operational decision-making