Administrative Assistant III

Job Title Administrative Assistant III (C) Location Spring, TX Schedule M–F (8-hour days, limited overtime as needed) Compensation $33.97/hr Target Start Date 4/27/2026 Target End Date Temporary Role to cover for Maternity Leave Scope MAIN FUNCTIONS Provides high-level administrative support to business unit executives, leadership teams, and site-level operations. This role requires strong organizational skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment. TASKS AND RESPONSIBILITIES Manage executive and leadership team calendars, ensuring alignment with priorities and deadlines Coordinate internal and external meetings, including logistics such as conference rooms, catering, and visitor access Arrange complex travel plans, itineraries, and reservations Prepare meeting materials including agendas, reports, presentations, and supporting documents Take meeting minutes and track action items Research and prioritize incoming issues and determine appropriate actions or responses Handle competing priorities with urgency and professionalism Support expense reporting and reconciliation Order office supplies and materials as needed Maintain and update organizational charts, flowcharts, and contact lists Manage SharePoint access requests Support special projects from conception to completion Perform additional administrative duties as assigned REQUIRED / PREFERRED QUALIFICATIONS Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, OneNote, SharePoint, Copilot) Experience with tools such as Zoom, Emburse (expense reporting), TripSource (travel booking), and Smartsheet preferred Highly organized with strong attention to detail Ability to manage multiple tasks and shifting priorities Strong communication skills with the ability to interact across all levels of the organization Professional demeanor with ability to handle confidential information nj17SJoeMF