Executive Assistant

BCforward is currently seeking a highly motivated : Principal Administrative Business Partner – South San Francisco, CAPrincipal Administrative Business PartnerLocation: 1 DNA Way, South San Francisco, CA 94080Work Arrangement: OnsiteDuration: 12+ MonthsThe OpportunityThis is not your typical administrative support role.As a Principal Administrative Business Partner, you’ll operate as a trusted partner to senior leadership at Genentech, helping leaders stay focused on what matters most while you take ownership of the complex operational details behind the scenes.From coordinating global leadership meetings across multiple time zones to driving department-wide offsites, managing executive communications, supporting employee engagement, coordinating candidates and onboarding, and managing vendors—you’ll have a broad impact across the organization.The ideal candidate is proactive, highly organized, discreet, and comfortable making decisions independently in a fast-moving environment.What You'll OwnManage complex executive calendars and scheduling across multiple global time zones.Support Senior Directors, VPs, and other senior-level leaders with a high degree of confidentiality.Coordinate leadership meetings, senior committees, global summits, department offsites, town halls, and cross-functional meetings.Lead logistics for major events, including venues, speakers, AV, catering, contracts, agendas, and meeting materials.Draft executive communications and partner with leadership on internal communication strategies.Manage departmental gSites, Spaces, websites, newsletters, and other communication platforms.Support employee engagement initiatives and provide leadership with informal organizational insights and feedback.Lead departmental space-planning initiatives and coordinate recommendations with leadership.Manage complex candidate interview processes and onboarding logistics.Coordinate relocation and first-30-day onboarding activities.Manage vendor and speaker engagements, contracts, RFPs, payments, and vendor selection.Stay current on Genentech/Roche systems and organize training for administrative teams.Serve as an Administrative Lead when needed.Identify opportunities to improve processes, systems, workflows, and overall team productivity.What We're Looking For5–7+ years of administrative, executive support, operations, or project management experience.Proven experience supporting Senior Directors and above; VP-level support strongly preferred.Previous Roche/Genentech experience strongly preferred.Pharmaceutical, biotechnology, healthcare, or life sciences experience is highly desirable.Demonstrated experience handling highly confidential and proprietary information.Strong ability to prioritize, organize, and independently manage multiple competing priorities.Excellent judgment and decision-making skills.Proven ability to work across functional groups and influence without direct authority.Experience training others on company systems, processes, and administrative tools.BS/BA degree or equivalent industry experience.TechnologyMicrosoft OfficePowerPointExcelWordGoogle / cSuiteGmailGoogle CalendarGoogle SheetsGoogle SlidesGoogle MeetTrelloZoomThe Person Who Will SucceedWe're looking for someone who:Thinks ahead instead of waiting for instructions.Can anticipate executive needs and solve problems before they become issues.Is trusted with sensitive information.Can confidently communicate with executives, employees, vendors, and external stakeholders.Brings strong emotional intelligence and professionalism.Is extremely detail-oriented without losing sight of the bigger picture.Can move between calendar management, strategic projects, events, communications, and team operations without missing a beat.Takes ownership and follows through.Interview ProcessPhone Screen → Two-Person Panel → Two-Person FinalWhy Consider This Role?The scope goes well beyond traditional administrative support. You'll have the opportunity to become a true business partner to leadership, influence how teams operate, coordinate high-visibility global initiatives, and work within one of the world's leading biotechnology organizations.If you’ve grown beyond traditional Executive Assistant responsibilities and are looking for a role where your judgment, ownership, and business partnership skills actually make an impact, this is worth a conversation.