EVENTS & DONOR RELATIONS COORDINATOR

Reports to: PresidentOVERVIEWThe Donor Coordinator supports fundraising, donations and stewardship efforts through donor communications, campaign administration, sponsorship support and donor data management. The Donor Coordinator works closely with the Communications Manager to administer donor campaigns, coordinate donor communications and newsletters, solicit and track in-kind donations, support fundraising events, and monitor campaign performance metrics to advance the organization’s mission and long-term sustainability. The ideal candidate is passionate about recovery, organized, and outgoing. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONSDonor Relations & StewardshipServe as a primary point of contact for donors, sponsors, and community supporters. Build and nurture relationships with individuals, businesses, and community partners who support recovery efforts, financially or through in-kind donationsCoordinate timely and personalized donor acknowledgment processes, including thank-you letters, receipts, and recognition efforts Ensure donors understand the impact of their contributions on recovery programs and community membersSupport donor stewardship strategies to increase donor retention, engagement, and recurring givingPrepare and distribute donor acknowledgment letters, tax receipts, sponsorship materials, and thank-you communications in a timely mannerCommunications & EngagementCollaborate with the Communications Manager to create targeted donor communications (emails, newsletters, impact reports, donor events, social media and campaigns) Ensure consistent messaging across donor outreach efforts Support storytelling efforts to demonstrate impact and strengthen donor engagement Maintain donor communication calendars and schedulesDonor Management & ReportingMaintain accurate donor records, gift entries, communication history, and fundraising documentation in BloomerangProcess donations accurately and efficiently, including online gifts, checks, sponsorships, recurring donations, and event contributionsPrepare fundraising reports, donor lists, mailing lists, and campaign summaries as requestedAssist with tracking donor retention, campaign ROI, sponsorship fulfillment, and fundraising benchmarksSupport data collection and reporting for grants, annual reports, board reports, and organizational metricsFundraising Campaign Administration Provide administrative and logistical support for fundraising campaigns and initiatives Assist in preparing materials for grant proposals and donor presentations Assist with planning, coordinating, and administering annual giving campaigns, peer-to-peer campaigns, sponsorship drives, and special fundraising initiativesTrack campaign timelines, donor outreach activities, sponsorship commitments, and fundraising goalsMonitor and report on campaign performance metrics, donor engagement trends, and fundraising outcomesGenerate campaign reports and donor analytics using Bloomerang and related systems.Assist with donor segmentation and targeted outreach efforts to improve fundraising effectivenessIn-Kind Donation Solicitation & ManagementAssist with soliciting in-kind donations from businesses, community partners, and supporters for programs, events, and organizational needs Coordinate donation requests for supplies, food, raffle items, giveaway items, hygiene products, event materials, and other needed resources.Maintain records of in-kind donations, donor communications, and acknowledgment documentationEnsure appropriate donor recognition and stewardship for in-kind contributorsEvent CoordinationLead major event committees (e.g., Annual Luncheon, RAD) Sponsorship tracking and solicitation, sponsor/donor follow-up, registration coordination, and donor recognition at eventsCoordinate fulfillment of sponsorship benefits and event-related donor communicationsOther DutiesAssist with special projects and perform other duties as assigned.QUALIFICATIONS/REQUIREMENTSAssociate degree or equivalent professional experience in communications, nonprofit administration, fundraising, marketing, business, or related field. 1 – 3 years’ experience in donor relations, fundraising, communications, or equivalent experienceFamiliarity with fundraising principles and donor stewardship best practicesEvent planning and coordination experienceExperience in nonprofit, recovery services, public health, social services, harm reduction, or related fields preferredPassion for recovery, harm reduction, and trauma-informed serviceStrong written and verbal communication skillsExcellent organizational and time management abilitiesAttention to detail and ability to manage multiple projects simultaneouslyExperience in CRM systems (e.g. Bloomerang or similar software)Ability to handle confidential information with discretionCollaborative mindset with the ability to work cross-functionallyAbility to work independently and collaboratively.Experience creating photography/video content.Must be 18 or olderBe able to complete I-9 Employment Eligibility Verification.Be able to complete a background check (prior convictions may not necessarily disqualify an applicant).This job description is a general overview and may be subject to change based on the organization’s needs and priorities.WORKING CONDITIONSFull-time position with occasional evening and weekend work required.Work is typically performed in an office environment with regular use of standard office equipment. Remote work may be authorized.Some occasional travel may occur.BENEFITSVoices of Hope offers a very competitive benefits package for all full-time employees including:Accrued PTO (up to 80 hours the first year)Self-Care time offPaid holidaysCommunity Service time offMedical (100% premium paid by employer for employee)Compensation details: 21.65-21.65 Hourly WagePI425d774a84b2-37395-40643406