Administrative Assistant, Senior

Join the UPMC Hillman Cancer Center team as an Administrative Assistant, Senior!Location: UPMC Hillman Cancer Center, Shadyside - Research Pavilion (Onsite)Department: Hematology/Oncology & NSABP FoundationJoin UPMC Hillman Cancer Center and provide high‐level, executive support to our Division Chief of our UPP Malignant Hematology/Medical Oncology division as well as his role as the Chair and Chief Scientific Officer of the NSABP Foundation. This role also supports one additional academic physician within Malignant Hematology/ Medical Oncology.What you'll do:+ Master complex calendar management; anticipate conflicts and propose solutions.+ Coordinate end‐to‐end travel and conference logistics; build detailed itineraries.+ Draft correspondence; prep briefings, agendas, and meeting materials; track follow‐ups.+ Serve as a discreet, reliable point of contact for senior leaders and external partners.+ Process expenses, manage documents/approvals, and assist with special projects.What you'll bring:+ Proven executive‐level administrative experience (healthcare/academic medicine a plus).+ Expert Outlook/Teams and Microsoft 365 skills; excellent writing and polish.+ Acute attention to detail, urgency, and judgment with confidential information.+ A calm, solution‐oriented approach in a fast‐paced, high‐visibility environment.Apply today and use your administrative expertise to support the mission of the Hillman Cancer Center.Responsibilities:+ Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).+ Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).+ Plans conferences for department and department head.+ Under general direction, provides varied administrative support to a department or group of professionals.+ May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.+ Develops reports for executive or department. Analyzes complex information requests and determines complex trends.+ Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.+ High school diploma or equivalent.+ 5 years experience in an increasingly responsible administrative support role.+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.+ Ability to use applicable MS Suite products.+ Advanced knowledge of business processes and procedures.+ Working knowledge of accounting and financial principles and functions.+ Ability to analyze data.+ Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances:+ Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran