Invoice and Tracking Specialist

DescriptionPosition Summary:The ITS will work collaboratively as a liaison between the Business Office, Family Managers, Program Managers and the Director to ensure accurate and timely payments are made to co-managed employees in compliance with state-mandated regulations and DOL guidelines. The ITS will serve as the central hub for collecting and processing vouchers, transfers, and check requests. The ITS will ensure data integrity with regards to all payment related information to allow for seamless audits and accounting.Pay: $22/hr.M-F 8am-4pmResponsibilitiesCollect and track employee timesheets weekly; enter timesheets into tracking system and submit payroll reports to accountingCrosscheck billing with services as neededProcess family vouchers and invoices for paymentGenerate monthly check requests for vendors; process all vendor invoicesEnter program-specific data into tracker monthlyInitiate, facilitate and complete internal transfers between Moore Center departments.Process background checks on all potential providers and designees as requested by The Moore Center program managersMentor and train all assistants and designee(s) on completing mandatory background checks and assisting program managers in the direct service provider (DSP) onboarding process to ensure compliance with state, federal and waiver requirements.Act as the administrative expert for the annual audit as well as any additional audits or compliance related requests.Conduct business in a professional manner and in accordance with HIPAA regulations.The ITS may be asked to participate in Agency-wide committees, teams, and work groups with a focus on collaboration, knowledge sharing and strategic efficiency. Complete other duties and responsibilities as assignedRequirementsQualifications:Education and ExperienceAssociate’s degree in accounting preferred3 to 5 years’ experience in related field preferredSkills And AbilitiesAbility to work independently and as part of a teamExcellent time management and organization skills, including the ability to prioritize multiple tasks and ensure timely follow-throughAbility to interact effectively and communicate with people of varied educational, socioeconomic, and ethnic backgrounds, skill levels and value systemsCustomer service focused and solution driven.Excellent verbal and written communication skillsAbility to learn, master and comfortably adapt to new technology to improve efficiency.