OCJ- Special Assistant

OFFICE OF THE CHIEF JUDGECIRCUIT COURT OF COOK COUNTY, ILLINOISJOB DESCRIPTIONJOB TITLE:   SPECIAL ASSISTANTGRADE:         16SALARY:       $68,494 or commensurate with experienceFLSA:             ExemptJOB SUMMARY AND DUTIES:The Special Assistant acts as personal and confidential administrative support to the Director of Juvenile Services.  Duties include, but are not limited to: Type and edit correspondence, reports, legal and other documents;Draft correspondence, including email, independently or upon direction;Handle mail, answer telephone calls, screen office visitors, make appointments and maintain calendar for Director of Juvenile Services;Perform CCT supervisor duties as required;Maintain office records and files;Maintain office supply inventory;Perform other office management and administrative functions as required, including acting as liaison with judges of the District or the Division and other departments within the Office of the Chief Judge;Assist with human resources, finance, and purchasing matters to ensure the needs of the District or Division are met;Perform such other duties as may be directed by the Director of Juvenile ServicesThe duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.QUALIFICATIONS AND REQUIREMENTS:High school diploma; Bachelor’s Degree strongly preferredEnglish/Spanish bilingual strongly preferredAdministrative assistant or office management experience preferredHigh degree of skill in the use of Microsoft Office Suite, including excellent typing skillsAttentiveness to detail.Sensitivity to issues of confidentiality and professionalism.Knowledge of court processes and legal terminology preferredExcellent organizational and oral and written communication skills.Ability to work under pressure and meet short deadlines.Ability to work as part of a team and maintain professional demeanor in all interactions with others in the workplace. WORKING CONDITIONS/PHYSICAL REQUIREMENTS On a continuous basis, sit at a desk for long periods of time in front of a computer screenIntermittently twist to reach equipment or supplies surrounding deskPerform simple grasping and fine manipulationStrength to lift files weighing up to 20 poundsUse telephone and computer keyboard on a daily basisMove easily to various locations within the courthouseThis position requires a pre-employment drug screening and criminal background check.  Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment. All offers of employment are contingent upon successful completion of all required screening criteria. Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.Please apply by filling out the application at our Career Page.THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYERIt is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment.  No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.Revised May 2026