Transactional Legal Assistant- 3553611

Please connect with me on LinkedIn as well @Felicia LarionJob Title: Transactional Legal AssistantLocation: Washington, DC 20037Salary/Payrate: $90K - 100K and AWESOME benefits!!!Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be requiredFLSA Status: Non-ExemptTerm: Permanent / FulltimeReferral Fee: AMS will pay $500 should the person you refer gets hiredJOB DESCRIPTIONAM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.Position Requires:Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.Overall Responsibilities:Primary duties will include, but are not limited to, the following:Provide legal and administrative support to attorneys across multiple practice areasAssist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)Prepare and organize documents for regulatory submissions, comment letters, and agency filingsCalendar regulatory deadlines and maintain calendars for pertinent deadlinesSupport transactional work including due diligence document management, closing coordination, and preparation of transaction bindersCoordinate due diligence requests and document production for transactional mattersAssist with preparation of signature pages, closing documents, and post-closing deliverablesCoordinate with clients, co-counsel, regulatory agencies, and other external partiesCommunicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholdersMaintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestonesSchedule and organize meetings, client calls, travel, and conferences for attorneysManage multiple matter calendars and maintain organized files, including electronic files and databasesDraft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervisionPossess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materialsAnalyze factual information under the supervision of the assigning attorneyManage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portalsCreate new files and maintain existing files utilizing an automated records management systemMaintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing proceduresOpen new client/matter files per Firm proceduresProvide matter management support as needed across various practice areasEnter timesheets into Aderant database for attorneysPrepare monthly client billing according to Firm guidelines (including review for edits/corrections)Prepare reimbursement and expense requests, tracking reimbursements for receipt of paymentOvertime and flexibility will be required on occasionPerform any other duties that may be assigned with regard to this positionRequired Skills:Strong office organizational skills and attention to detailExcellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employeesProfessional demeanor and customer service orientatedMaintains positive, productive working relationships with attorneys, colleagues and clientsProficiency in navigating through entire Microsoft Office Suite/Nuance/OutlookMust demonstrate good problem-solving skillsAbility to manage multiple priorities and deadlines simultaneouslyAbility to work independently and collaboratively with attorneys and staff to ensure superior quality in work productEducation and Experience Requirements:A Bachelor's Degree is preferredAt least five (5) years' experience in above skill areasExperience supporting federal regulatory practice and/or transactional matters strongly preferredExperience with federal agency portals and case management systems (e.g., CFIUS) considered a plusDemonstrated proficiency in MS Office Suite and Adobe software programs