Leave & Accommodations Specialist

Leave & Accommodations SpecialistWe are seeking a highly organized and detail‐oriented professional to manage all aspects of employee leaves of absence (LOA), reasonable accommodations, and workers' compensation claims for our diverse workforce, which includes both salaried and hourly employees across multiple locations. This role is critical in ensuring compliance with all federal, state, and local employment laws, reducing risk, and promoting a supportive work environment.LocationOn‐site (Santa Fe, NM) or Remote, provided the candidate resides in one of the following markets: Santa Fe, NM; Denver, CO; Las Vegas, NV; Houston, TX; Dallas, TX; New York, NY; or Los Angeles, CA.CompensationThe base annual salary range for this position is $65,600–$88,560. Compensation may vary based on candidate location and experience.Key ResponsibilitiesLeaves of Absence (LOA) ManagementAdminister and manage all types of leaves of absence, including FMLA, state‐mandated leaves, military leave, personal leave, and company‐specific leave policies.Serve as the primary point of contact for employees regarding leave inquiries, eligibility, required documentation, and return‐to‐work procedures.Ensure timely distribution of all legally required notices and documentation related to leave.Coordinate with payroll and benefits teams to ensure accurate tracking of paid and unpaid leave time and maintenance of benefits during leave.Maintain accurate and confidential records of all leave documentation in compliance with regulatory requirements.Reasonable Accommodations (ADA/ADAAA)Manage the interactive process for requests for reasonable accommodation under the Americans with Disabilities Act (ADA) and state/local equivalents.Collaborate with employees and management to assess accommodation requests, explore potential options, and implement agreed‐upon solutions.Document the interactive process and outcome, ensuring compliance with relevant regulations.Work closely with managers to ensure understanding and proper implementation of accommodation plans.Workers' CompensationManage the end‐to‐end workers' compensation process, including timely reporting of claims to the third‐party administrator (TPA) and insurance carrier.Act as the liaison between employees, medical providers, TPA, and management throughout the claim lifecycle.Monitor and track all workers' compensation claims, ensuring appropriate documentation and adherence to jurisdictional requirements.Facilitate return‐to‐work programs, including managing temporary light duty assignments for injured employees and coordinating with managers to ensure suitable tasks are available.Analyze workers' compensation data to identify trends and recommend preventative safety and compliance initiatives.Compliance and Record‐keepingMaintain expert knowledge of federal, state, and local laws pertaining to FMLA, ADA/ADAAA, HIPAA, and workers' compensation.Conduct internal audits of LOA and accommodations files to ensure completeness and compliance.Assist in developing and updating HR policies, procedures, and employee handbooks related to leaves, accommodations, and workplace safety.Provide training and guidance to managers and HR partners on compliance best practices.Required QualificationsBachelor's degree in Human Resources, Business Administration, or a related field.3+ years of experience directly managing FMLA, ADA accommodations, and workers' compensation in a multi‐state environment.Proven expertise in applying federal and state employment laws (e.g., FMLA, ADA, state‐specific leave laws).Strong analytical, problem‐solving, and organizational skills with exceptional attention to detail.Excellent written and verbal communication skills, with the ability to handle sensitive and confidential information with discretion.HR certification (e.g., SHRM‐CP/SC P, PHR/SPHR) preferred.Experience managing compliance for both hourly (non‐exempt) and salaried (exempt) employee populations.Experience utilizing case‐management software for compliance tracking.Proficiency in HRIS systems and Microsoft Office Suite (Word, Excel).Work Environment and Physical DemandsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners.Physical DemandsPhysical ability to walk, stand, take stairs/slides/elevators, and navigate the elements during the day and night. Employee may be required to remain in a sitting or standing position for prolonged periods and repeat motions that may include the wrists, hands, and/or fingers. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to lift up to 10 pounds at times.Work ScheduleThis is a full‐time position averaging 40 hours a week, Monday to Friday, 9 am to 5 pm MT or 10 am to 6 pm MST – occasionally requiring flexibility to work during evenings or weekends based on business needs.Supervisor ResponsibilitiesThis position does not require supervisory responsibility.TravelThis position does not require travel.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.ImpactMeow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.InclusionMeow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.BenefitsMedical Insurance options: PPO & HDHP*Dental and Vision Insurance*HSA, HRA, and FSA options*401k Retirement PlanCompany paid Life Insurance Policy and Disability Coverage(s)*Voluntary Critical Illness and Life Insurance Policies*Company Paid Employee Assistance ProgramPaid Parental Leave for 12 weeksDiscount off Meow Wolf Gift Shop Merch and CafesAdmission to Meow Wolf attractions for employees and guestsRegular or Project Based Full‐time positions#J-18808-Ljbffr