Administrative Coordinator

Job Title: Administrative CoordinatorLocation: Remote BUT must live Chicagoland to go into office quarterlyIndustry: Professional ServicesCompensation: $22 – $24 / hourWork Schedule: Monday–Friday, 8:00 AM – 5:00 PM CSTBenefits: This position is eligible for medical, dental, vision, and 401(k).About Our Client:Addison Group is hiring on behalf of our client, a globally recognized professional services organization known for partnering with businesses to improve operations, drive strategy, and support organizational growth. This is a highly collaborative, fast-paced environment with strong potential for long-term opportunity.Job Description:Our client is seeking a polished and highly organized Administrative Coordinator to support a dynamic internal team. This individual will serve as a key point of coordination for scheduling, communication, and administrative execution across projects. The ideal candidate is proactive, detail-oriented, and comfortable managing competing priorities while maintaining professionalism in client-facing interactions.Key Responsibilities:Coordinate complex calendars across multiple stakeholders, ensuring efficient scheduling and alignmentAct as a liaison between internal teams and external partners, maintaining clear and timely communicationManage high-volume meeting requests, including logistics, invitations, and materials preparationArrange meeting details such as conference rooms, virtual links, catering, and onsite coordinationTrack scheduling activity and maintain organized systems for visibility and follow-upAnticipate team needs and proactively resolve scheduling conflicts or administrative challengesSupport process improvements related to meeting coordination and workflow efficiencyHandle sensitive information with discretion and professionalismQualifications:3+ years of administrative or coordination experience, ideally in a fast-paced corporate settingBachelor’s degree preferredStrong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Familiarity with Google Workspace is a plusExceptional organizational and multitasking abilitiesStrong written and verbal communication skillsProfessional presence with the ability to interact confidently with stakeholdersHigh level of adaptability and attention to detailAdditional Details:Contract-to-hire opportunityPerks:Opportunity to work with a highly reputable global organizationStrong potential for long-term growth and conversionCollaborative and supportive team environmentExposure to high-level stakeholders and client-facing workFully remote flexibility with optional in-person team engagementAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.