Office Coordinator

At ASICS, our Sound Mind, Sound Body™ philosophy is more than a tagline, it’s our way of life. Over 75 years ago our founder, Kihachiro Onitsuka, saw that sport and movement had the power to lift spirits, project positivity, and propel people and whole communities forward. ASICS provides a diverse and inclusive culture that enables learning, growth, and opportunity at all levels. Our robust employee benefits allow for real work-life balance and a strong sense of community. We empower our employees to pursue their career goals. If this sounds like you, then we want you on our team. Position Summary The ASICS Creation Center, LLC is ASICS Corporation’s product creation office based in Boston, MA. This is a newly formed organization (May 1, 2024) that is focused on taking innovation and product creation to new heights. The team sits across all areas of the product creation process, supporting the following areas: Innovation, Performance Running, Sportstyle, and Core Performance Sports. We are looking for a new teammate to join us as an office coordinator. This is a great opportunity for an individual looking to get their career up and running (pun intended!) in the sporting goods industry. The Office Coordinator will be responsible for the organization and coordination of office operations, procedures, and resources to ensure daily operations for the ASICS Creation Center run smoothly. This person will regularly support the CEO, Director of HR, and all product divisions. This is a hybrid position based in downtown Boston, MA. SUPERVISORY RESPONSIBILITIES (include titles of positions directly reporting to this position): This position does not have supervisory responsibilities. ORGANIZATIONAL RELATIONSHIPS: Interacts with all levels throughout the organization including employees and outside vendors. Duties and Responsibilities Assist CEO and HR to improve office and procedure efficencies. Organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. Partner with HR to plan and facilitate in-house or off site activities. Coordinate all office shipping, receiving, mail within office as needed. Liaise with Boston office facility management including cleaning, maintenance, security, etc. Assist with business travel, processing expense reports and payment of invoices. Performs other duties as assigned or needed. Knowledge, Skills & Abilities Responds professionally to requests and inquiries from guests, members, and staff, including proper telephone etiquette. Able to maintain and demonstrate a friendly, enthusiastic, and positive attitude. Possesses a strong customer service focus. Understands and follows oral and written instructions. Communicates clearly and concisely. Demonstrates the ability to organize and prioritize multiple tasks. High level of energy and enthusiasm and results oriented. Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers, and management. Adheres to all Company Policies & Procedures and Safety Regulations. Adheres to local, state, and federal laws. Additional responsibilities assigned by supervisor related to your position/department. Ability to be flexible and willing to work extended hours when necessary. CORE COMPETENCIES: Customer Focus Innovation & Creativity Collaboration & Mutual Respect Leadership Results Driven Education/Experience Minimum of 2-3 years administrative/office experience required. Associates Degree in business/related field or combination of experience and training. Previous office/facilites experience a plus. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Must be able to see, hear, speak, and write clearly to communicate with employees and/or other customers. Manual dexterity required. Must be able to lift boxes weighing around 50lbs, with regularity. Some days will require all physical activity, moving boxes and equipment, to support setup of key meetings. WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment. The office is clean, orderly, properly lighted, and ventilated. Noise levels are considered low to moderate. ASICS CCPA Pre-Collection Notice for Job Applications: We collect personal information (PI) from you in connection with your application for employment with ASICS Creation Center LLC, including the following categories of PI: identifiers, personal records, professional or employment information, and inferences drawn from your PI. We collect your PI for our purposes, including performing services and operations related to your potential employment. For additional details or if you have questions, contact us at hrccpa@asics.com. The above statements are intended to describe the general nature and level of work being performed by employee(s) assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employee(s) assigned to this job. ASICS Creation Center LLC reserves the right at any time, with or without notice, to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities within your general skill set or capabilities. ASICS Creation Center LLC is an Equal Opportunity Employer.