Office Manager

Department:Administration / OperationsReports To:General ManagerLocation:Tualatin, OregonEmployment Type:Full-Time, fully on-site (no remote options)FLSA Status:Non-ExemptPosition SummaryAvalon International Aluminum is seeking an organized, personable, and proactive Office Manager to support the day-to-day administrative and operational functions of our Tualatin, Oregon facility. This role serves as a central point of contact for internal staff, customers, vendors, and visitors, ensuring the office runs smoothly and efficiently. The ideal candidate is a self-starter who thrives in a fast-paced manufacturing environment, communicates professionally at all levels, and takes pride in keeping operations organized and on track.Key ResponsibilitiesFront Office & ReceptionServe as the primary point of contact for incoming calls, emails, and walk-in visitors; route inquiries promptly and professionallyGreet and assist guests, vendors, and customers upon arrival; maintain a welcoming and organized front office environmentManage incoming and outgoing mail, packages, and courier shipmentsManage IT supportAdministrative SupportProvide administrative support to management, engineering, sales, and operations teams as neededPrepare, proofread, and distribute correspondence, memos, reports, and presentationsSchedule and coordinate meetings, conference calls, and appointments; manage shared calendarsMaintain accurate and organized filing systems, both physical and digitalProcess and track expense reports, purchase orders, and invoices in coordination with accountingAssist with onboarding logistics for new employees including workspace setup, supply provisioning, and orientation schedulingOffice Operations & FacilitiesMonitor and replenish office supplies, breakroom inventory, and consumables; manage vendor relationships for supply procurementCoordinate routine facility maintenance requests and communicate with building management or service vendorsEnsure common areas, conference rooms, and the reception area are clean, organized, and well-stockedMaintain and troubleshoot basic office equipment (printers, copiers, phones); escalate technical issues as neededSupport health, safety, and compliance efforts by maintaining posted notices and required documentationCustomer & Vendor CoordinationAssist the sales and customer service teams with order inquiries, status updates, and basic customer communicationsCoordinate with vendors and suppliers on deliveries, scheduling, and account informationMaintain accurate contact databases and records for customers, vendors, and business partnersSupport preparation of customer-facing documents including quotes, packing lists, and shipping documentationData Entry & ReportingEnter and maintain data in ERP, CRM, or other business systems with accuracy and timelinessGenerate routine reports for operations, sales, and management as directedAssist with month-end administrative tasks, filing, and records retention per company policySupport special projects and process improvement initiatives as assigned by managementQualificationsRequiredHigh school diploma or GED required; Associate’s degree or higher in Business Administration or related field preferred2+ years of experience in an office coordinator, administrative assistant, or receptionist roleProficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); ability to learn new software quicklyComfortable with reading and understanding instructions to support IT needsExcellent written and verbal communication skills with a professional, courteous demeanorStrong organizational skills and ability to manage multiple priorities simultaneouslyReliable, punctual, and self-motivated with a proactive approach to problem-solvingAbility to maintain confidentiality and handle sensitive information with discretionPreferredExperience working in a manufacturing, industrial, or construction environmentFamiliarity with ERP or order management systems (SAP, Epicor, or similar)Experience processing purchase orders, invoices, or basic accounts payable/receivable tasksBilingual skills (English/Spanish) a plusExperience supporting multiple departments or managers simultaneouslyWork Environment & Physical RequirementsThis position is primarily office-based at Avalon International Aluminum’s Tualatin, Oregon facility. The role requires extended periods of sitting and computer use. Occasional light lifting (up to 25 lbs) may be required for supply management or package handling. The office is adjacent to an active manufacturing facility; appropriate PPE may be required when entering production areas. Reasonable accommodations will be made for qualified individuals with disabilities.Compensation & BenefitsCompetitive hourly wage commensurate with experienceMedical, dental, and vision insurance401(k) with company matchPaid time off and company holidaysStable, team-oriented workplace with a strong culture of respect and collaborationOpportunities for growth within Avalon International AluminumAvalon International Aluminum is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.Powered by JazzHRlmbkYY3fqz