Marketing Coordinator

Wallace Design Collective is seeking a talented and dynamic Marketing Coordinator to join our Tulsa office. We're searching for a proactive and detail-oriented marketing professional who can partner with our team to elevate our brand through compelling qualifications, proposals, presentations and marketing materials. This new role is essential to supporting our growth, specifically focusing on the procurement and pursuit efforts for our Atlanta, Nashville, Kansas City and Denver offices. The ideal candidate is a self-motivated team player with a deep understanding of the AEC industry and of Adobe Creative Cloud. Our team is not just keeping pace with the evolving A/E/C industry – we aim to lead it. If you excel by working in a collaborative and creative team environment and are passionate about crafting thoughtful qualification packages that showcase our story and expertise, we want to hear from you! How This Position Supports Our Purpose and Strategy Supports the development and execution of marketing strategies that promote the firm’s services, including conducting market research, creating marketing materials, coordinating marketing campaigns, and supporting digital marketing initiatives. Department Role Marketing production and support services for the firm’s principals, clients, conferences and events This position assumes that the requirements and skills of previous positions have been and continue to be met and that responsibilities are heightened. Embrace and implement corporate brand standards Assist with graphics, writing and proofreading Contribute to ensuring compliance with copyright laws and photographer usage rights Communicate and collaborate with marketing/bd and technical professionals across One Wallace Monitor sources of industry-related marketing information Contribute to tracking professional industry organizations and community events Gather research data related to current and prospective markets and clients Contribute to CRM maintenance and data entry related to clients, prospects and consultants Maintain scheduling and tracking systems for project pursuits Maintain a list of relevant resources and achieve proficiency in understanding regulations to ensure compliant RFQ/RFP responses Produce SOQs/proposals, including writing and graphics, prepare for digital and/or print reproduction and arrange for on-time delivery Identify and monitor SOQ/proposal criteria, ensure the response is fully compliant Track pre-submittal meeting schedules and post-submittal milestones (shortlist notification, interviews, award, etc.) Gather content from team and consultants as needed Coordinate and lead interview prep meetings with team (prime) Prepare interview presentation and leave-behind materials Contribute to maintenance of company procurement registrations, professional staff licensure Prepare written and visual information for client presentations Contribute to Project Data Library maintenance and data entry related to project scope descriptions, project team, costs, quotes, etc. Contribute in coordination of open houses and special events Collaborate on strategy for online presence, including social media, website, eblasts Contribute in tracking media kits and opportunity deadlines for press releases Contribute to coordination of awards competition entries; ensure compliance with award requirements Skill Sets Understanding of basic marketing/BD principles Working knowledge of industry, CRM and graphic design software (adobe creative cloud) Knowledge of database concepts Excellent organizational skills and multitasking High attention to detail and quality of work Ability to collaborate and work well with various types of personalities and work styles Excellent time management skills Basic understanding of go/no-go process Understanding SOQ/proposal production, including digital and printing/binding Writing and proofreading ability Passion for participating in professional development and community-focused organizations Qualifications 7 to 15 years of professional experience, ideally within an architecture, engineering, or construction (AEC) firm Bachelor’s degree in Marketing, Communications, Business Administration or a related field Advanced proficiency in Adobe Creative Cloud (specifically InDesign, Photoshop and Photoshop) is required Comfort and familiarity with Apple/Mac hardware is preferred Exceptional soft skills, detail-oriented mindset and a proactive approach to project management Wallace Design Collective believes in helping our clients be successful through the artful application of design principles. Our core purpose is to "make lives better" – for our staff, our families, our professions, and our communities. We want to be seen as an essential partner to our clients and the best design firm to work for by our employees. And we focus each day on trying to accomplish it. Wallace Design Collective offers a competitive and comprehensive package of insurance programs to regular full-time employees and their eligible dependents 30 days after their date of hire. Insurance options include a choice of 5 different medical plans, dental, vision, and supplemental life. Additional insurances, at no cost to the employee, include life (employee only), accidental death and dismemberment, accident, and short- and long-term disability. Wallace offers a wide range of other employee benefits, including 401(k), Flexible Spending Accounts, Paid Time Off, and Tuition Reimbursement.