Division Administrative Assistant

David Weekley Homes seeking an enthusiastic Administrative Assistant to support our Dallas-Fort Worth Division. This is an on-site administrative position based at our office in Carrollton, TX.The successful candidate will possess a strong work ethic, team-player attitude, great communication and computer skills contributing significantly to the Division's organization and efficiency.Responsibilities include:Interface effectively with office and field team members, managers, and vendorsDaily mail distribution, sorting, and shippingOrder and maintain office suppliesCoordinate office supplies, copier, printer, phone system, computers, office furniture, etc.Coordinate supply drop offs with field teamAssist Coordinators with administrative tasks, such as electronic document management, answering phones, data entry, tracking metrics, generating reports and charts, updating lists and calendars, meeting or team event coordination and set upProcess invoices for paymentAssist with homebuyer packages and home closing process as neededPerform various tasks contributing to office organization and efficiency such as the upkeep of various systems/programs, filing, drafting communications, data entry, report generation and other duties as neededManage/apply for various permitsPulling permits and interacting with local municipalitiesReview real estate contracts and assure legal documents are signed, complete and error-freeTrack homes sales and cancellationsMaintain accurate electronic home filesMonitor overhead expensesOther tasks as assignedQualifications2 years administrative support experience in an office environmentExperience with the construction permitting process or homebuilding industry is a plusProficient with MS Office (Outlook, Word, Excel, PowerPoint)Experience with JD Edwards is beneficialExtremely organized with a strong attention to detailsAbility to prioritize and multi-task in an extremely busy environment with numerous interruptionsAbility to handle confidential material in a sensitive mannerExcellent listening and communication skills by phone, email and in personAdditional Information.What We Offer:Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 19 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America.We offer an excellent benefits package that includes:Health Insurance - Medical, Dental and Vision401k and discretionary 8% matchEmployee Stock Ownership PlanProfit SharingVacation, Paid Holidays, plus PTONew Home Discount for Team Member and FamilyCollege Scholarship ProgramCommunity OutreachSabbaticalsAnd more!David Weekley Homes is an