Marketing and Proposal Specialist

JOB SUMMARYThe Marketing and Proposal Specialist is an energetic, highly skilled self-starter who thrives in a dynamic, fast-paced environment. This individual has a proven track record of planning and preparing communication material-verbal, visual and written. The Marketing and Proposal Specialist has the ability to be fast, accurate and thoughtful, and can recognize the potential bigger picture and what is needed to be the most effective in terms of reaching a variety of audiences. This role supports Pankow to maintain a single, consistent voice and brand in all of its communications.ESSENTIAL DUTIESEnergize Pankow's brand to keep it fresh and relevant in connection with our Vision, Mission, Values and Strategic Goals.Maintain Pankow's image by overseeing the development and maintenance of all brand marketing efforts for both external and internal audiences.JOB SCOPE & ESSENTIAL FUNCTIONSPrimary AccountabilitiesProposalsContinuously improve and maintain proposal process and best practices with Culture and Communications teamEnsure all proposals have consistent visual identity and on-point messaging, as determined by corporate-wide standardsPartner with Director of Culture and Communications and Operational teams from the beginning of pursuit process to ensure team unity in strategic messaging through completionCollaborate with project teams to provide support in the facilitation of interview strategy sessions and develop presentations to empower the team to deliver well-crafted messagesProposals RegionalCoordinate qualifications, proposal and presentation preparation activities; oversee and participate hands-on in the production of all qualifications, proposal and presentation deliverablesCoordinate the activities of external marketing resources (coaching, photography, graphics and technical writing)Support writing of proposal sections and cover letters-Work closely with Preconstruction, Project Management and Operations personnel in researching and producing "the story"Build relationships and work with Proposal Lead in developing win strategies and proposal preparation plans that address the client's issues and the RFP/RFQ requirementsManage database and accurately catalog company project dataCoordinate and develop presentations including strategy sessions, team meetings, research, design, reproduction, etc.Organize post-proposal debriefBrand ManagementMaintain Pankow's image by overseeing the development and maintenance of all brand marketing efforts for both external and internal audiencesAble to design and produce a variety of documents within Pankow's graphic standardsMonitor quality control of all documents produced from the Marketing teamCreate/review copy for collateral, such as announcements and presentationsDevelop content for newsletters, brochures, electronic mailers and other materialsCommunicationSupport the Director of Culture and Communications to ensure Pankow maintains a single, consistent voice and brand in all of its communication in alignment with long-term marketing and communications plansSupport the development and reviewing of content and written materials ensuring well-crafted narrative that reflect a fresh and up-to-date message to market, i.e. proposal narrative, press releases, award submittals, presentations, Thought Leadership (website) and social mediaProvide support on a variety of internal and external communications projects that support the strategic and operating goals of the businessProvide sound advice and effective communication; help deliver the right messages to the right audiences in the right way at the right timeAble to use judgment and discretion in communications, including the maintaining of confidentiality in oral and written communicationQUALIFICATIONSEducation/TrainingBachelor's degree or equivalent of education and experience sufficient to successfully perform the essential functions of the job may be consideredDegree in English, Journalism, Marketing or Communications preferredKnowledge/Skills/AbilitiesStrong written communication skillsExcellent interpersonal and verbal communications skills; must be comfortable and effective interacting with Executive Leadership teamAbility to work in a deadline-driven environmentExceptional presentation skills and a high level of comfort communicating with a variety of audiencesDemonstrated skills as a writer/editor with knowledge to work with a wide range of communications vehicles, including video, PowerPoint, social media tools and electronic publicationsProficiency in the following software: Adobe Creative Suite, Word, PowerPoint, Excel and PreziGood listening skillsCommitment to ongoing learning and professional developmentWork Experience3+ years of progressively responsible communications experienceMust possess the graphic design, critical thinking and communication skills necessary to help develop and translate storyboarded ideas into concrete visual and word metaphors