Operations Associate

Job Summary We are seeking a highly organized, dependable Operations Associate to support day-to-day execution across our art gallery, podcast studio, and private event space. This is a hands‑on role for someone who enjoys variety, thrives in fast‑paced environments, and takes pride in making things run smoothly behind the scenes. You will work closely with ownership and leadership to ensure professional presentation, seamless events, and exceptional client experiences. Key Responsibilities Gallery Support Assist with exhibition installs and resets Label artwork and maintain inventory records Track consignment agreements and sales documentation Help prepare for opening receptions and artist events Maintain a clean, organized gallery presentation Podcast Studio Support Prepare studio before sessions (lighting, seating, basic setup) Greet guests and manage hospitality Monitor session timing and turnover Maintain studio organization and equipment care Assist with scheduling updates No advanced audio engineering required — training provided. Event Execution Assist with event setup and breakdown Coordinate vendor arrivals Manage guest flow and check-in Ensure event space is reset post-event Follow event checklist procedures Administrative Support Maintain shared calendars Update CRM with leads and bookings Organize digital files and contractsTrack supplies and reorder when needed Follow documented SOPs Ideal Candidate Profile Extremely reliable Detail-oriented Calm under pressure Comfortable speaking with clients Able to multitask without losing focus Willing to take initiative Experience in hospitality, events, retail, creative spaces, or customer service preferred. Schedule Expectations Some evenings and weekends required Flexible scheduling possible Event-driven workload cycles Physical Requirements Ability to lift up to 30 lbs Comfortable standing for extended periods during events #J-18808-Ljbffr