Project Support Specialist (Onsite 2x/week)

Info-Matrix Corporation is seeking a Project Support Specialist to join our team for a long-term, high-visibility engagement. This will be a full-time, hybrid role, and we are seeking someone who is able to be onsite 2-3x/week in Harrisburg, Pa. Engagement OverviewThe Medicaid Management Information System (MMIS) Modernization program is a critical initiative aimed at updating legacy infrastructure to improve health and human services delivery. This program requires structured coordination and administrative support to ensure smooth execution of daily operations, meetings, and project tracking.Position SummaryThis role is designed for a detail-oriented project support professional focused strictly on coordination, documentation, and execution support. The successful candidate will assist project leadership by scheduling meetings, capturing accurate minutes, and maintaining organized project artifacts. This is a junior to mid-level execution-focused role that relies heavily on clear communication, reliability, and strict adherence to established project standards.Key ResponsibilitiesMeeting & Communication Support Schedule and manage project meetings using Microsoft Outlook, including sending invitations, handling updates, and managing cancellations. Create and distribute meeting agendas in advance of scheduled sessions. Capture accurate meeting minutes, explicitly detailing decisions, action items, task owners, and due dates. Maintain and track all action items through to closure. Documentation & Organization Organize and proactively maintain project documentation in designated repositories. Ensure all meeting artifacts (minutes, agendas, action items) are accurate, complete, and consistently formatted. Strictly follow established project documentation standards and templates. Administrative Tool Management Log and update action items, tasks, or work items within Azure DevOps (ADO) as directed by project leadership.Requirements Strong attention to detail with a proven ability to ensure accuracy and follow-through on assigned tasks. Demonstrated ability to manage multiple administrative tasks and deadlines simultaneously. Clear, professional written communication skills for producing project artifacts and correspondence. Reliable, highly organized, and responsive to project team needs. Ability to strictly follow instructions, guidelines, and standard operating processes.Tools & Technology Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) for scheduling, documentation, and coordination activities. Azure DevOps (ADO) for logging and tracking project action items and tasks.Key Deliverables Accurate and consistently formatted meeting agendas distributed prior to meetings. Detailed meeting minutes published shortly after meetings conclude. Up-to-date action item trackers and logged ADO work items. Organized and securely maintained project documentation.Work LocationMust live within the greater Harrisburg, Pa area for the onsite requirement BenefitsExperience a workplace where people are the X-Factor! At Info-Matrix, we believe our greatest strength is our team—a diverse group of passionate professionals united by a drive to solve real-world business challenges through innovative technology solutions. Our culture is built on integrity, teamwork, and a commitment to excellence, fostering an environment where every voice is valued and every contribution matters! Comprehensive Benefits Offered by Info-Matrix Health & Wellness: Customized Medical, Dental, and Vision Plans Paid Time Off: Generous PTO & 11 paid holidays Info-Matrix Paid Coverage: Short-term and long-term disability, life insurance, and AD&D insurance. Retirement Savings Offering: 401(k) plan with company match