Administrative Procurement Coordinator

Overview In this long-term contract role, you will provide broad administrative and operational support to the IT team, focusing on purchasing coordination, invoice processing, contract documentation, and budget tracking. You’ll help maintain smooth IT department operations through travel planning, records management, and stakeholder communication. You will work closely with IT leaders, vendors, and HR to ensure efficient procurement, onboarding, and compliance. This is a hands-on, cross-functional position that offers meaningful impact in enabling IT services to run reliably. ResponsibilitiesManage IT purchasing activities by preparing quotes, submitting purchase requests, creating purchase orders, and tracking payment progressReview invoices and voucher documentation to support timely accounts payable processingSupport contract administration by tracking agreements, renewal schedules, and maintaining documentationAssist with budget oversight through reconciliation tasks, expense monitoring, and department reportingCoordinate travel, training enrollment, conference participation, and internal IT eventsProvide administrative support to IT leaders and staff by organizing calendars, meeting materials, notes, and correspondenceCollaborate with Human Resources on hiring coordination, onboarding steps, and personnel documentsMaintain organized files, billing records, logs, and reports to support compliance and efficiencyOffer backup support to the service desk during peak activity while delivering customer serviceCommunicate effectively with employees, suppliers, and external contacts to resolve questions and support procurement activities Key requirementsstrong communicationorganization and attention to detailproblem-solving and responsivenesspurchase ordersaccounts payable processingcontract administration