OFFICE COORDINATOR

SUMMARY: The Office Coordinator is responsible for supporting the daily operations of Arcadia Landscape to include answering/dispersing incoming calls, greeting guests, tracking licenses and inventories to include vehicles and office supplies. Essential Functions: 1st person to answer phones. Use proper phone etiquette. Disperse to correct person/division. Responsible for ordering COT truck decals for dump services. T-Shirt/Hat/Pruner/Scabbard inventory control, ordering and distribution. Order general office and crew documenting supplies. Maintain “Master Drivers List” (Arcadia approved/unapproved driver listing). Annual license renewals (city, state, contractor, etc.). Employee background and E-Verify process. Update company equipment list regarding new and retired equipment/tools. Collecting and distributing company mail both incoming and outgoing. Cross-trained for contract/proposal preparation (see Operations Coordinator job description for details). Cross-trained for CRM/LMN operating systems. Cross-trained for A/R & A/P. Provide back-up to other staff as needed. Maintain office files. Minimum Requirements Data entry and general computer skills; proficient in Word and Excel. Interpersonal and customer service skills. Follow company policies, procedures, practices and standards. Contribute to building a positive team spirit; support everyone’s effort to succeed. Respectful to others. Ensures work responsibilities are covered when absent. Pay close attention to deadlines and details. Maintain confidentiality is a must. #hc212418