Office Manager/Administrative Assistant

Job Title: Office Manager / Administrative AssistantLocation: 12411 Pennsylvania Street, Suite 300, Carmel IndianaCompany: Leo Brown Group and Grand ContractingAbout Us:Leo Brown Group is a full-service real estate and development and solutions company, primarily focused on the senior living, multifamily housing, and healthcare industries. Founded in 2006 and headquartered in Indianapolis, our leadership team has over 100 years of experience in health care development and construction. Leo Brown Group has developed over $1 billion and 3.5 million square feet of real estate.Grand Contacting is a dynamic and rapidly growing construction firm committed to building exceptional properties that enhance communities and improve lives. Our track record includes successful projects spanning healthcare, multi-family, and senior living developments. We are dedicated to delivering quality on time, and on budget projects at every endeavor.Job Description:As an Office Manager / Administrative Assistant, your role is vital in facilitating and coordinating the main office and each firm’s efforts in the successful execution of development and construction projects from start to finish. Key responsibilities and tasks may include:1. Office Management Duties:Located at front desk, monitor office environment, greet office visitors, answer office phone, track conference room availability. Monitor staff in and out of the office.Manage incoming and outgoing mail, documents to and from Leo Brown & Grand Contracting to outside Management accounting office.Schedule courier service and/or FedEx shipments to pickup and deliver submittal materials to project design teams.Order and coordinate meals for in house presentations and trainings Maintain and order new office and break room supplies as needed.Maintain and order break room supplies.Monitor and arrange for office services and maintenance as needed.Serve as liaison with information technology maintenance / helpdesk. Coordinate with landlord and property manager on repairs and other needs. Notarize documents (if licensed notary) (Not required).Assist with planning for Office move.2. Administrative Duties:Serve as Administrative Assistant for the company, assisting Executives, Project Managers, Accounting / Finance staff and Development staff with daily tasks as needed. Coordinate with HR and facilitate on-boarding tasks for new hires. Support jobsite needs such as trailer set-up and supplies, safety equipment, and project signage. Support and initiate process improvement needs and ideas.Track manpower assignments, out of office, travel, and vacations of staff.Ad hoc assistance with investor relations communication, marketing presentation preparation, gift procurement, and coordination.Support marketing efforts such as website update and maintenance, social media posts, signage, branding, and company wearables.Plan events and assist construction executives with training requirements and company gatherings.Qualifications:Good oral and written communication and people skills are essential.Strong PC computer skills (MS Office) mandatory, MS Office – Outlook, Word, Excel, and PowerPoint.Ability to learn Procore construction management softwareAn understanding of the commercial real estate industry, contract, corporate and industry practices, processes, and standards is beneficial.Not a remote position.Benefits:Competitive salary and bonus structureHealth, dental, and vision insurance401(k) matchCareer growth opportunitiesCollaborative and innovative work environment