Administrative Assistant - TP139641

Payroll TitleBLANK AST 2DepartmentTemporary Employment ServicesHiring Pay Scale$25.46WorksiteSorrento ValleyAppointment TypeTempAppointment Percent100%UnionCX ContractTotal Openings1Work ScheduleDays, 8 hrs/day, M-F 9:00 AM – 5:30 PM#TP139641 Administrative AssistantFiling Deadline: Sun 5/24/2026Apply NowUC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!ASSIGNMENT DETAILSDuration: This assignment will run for approximately 2-4 Months.Compensation and Benefits: $25.46/hr, including paid holidays and vacation/sick leave. Mid-level benefits are also available.Work Schedule: Monday - Friday 9:00am - 5:30pm, but can vary.Location: This position will be located in Sorrento Valley.DescriptionTES has a current opening for an administrative assistant within a veterinary hospital.Job DutiesProvide support for clinicians and students in a veterinary hospital by serving as the first point of contact.Provide medical records support.Schedule appointments and process medical records data for easy retrieval.Collect payments for services.Enter patient charges and collect payment from clients.Float between the front desk reception and client liaison desk as needed.QualificationsExperience working in a medical or animal environment.Ability to work both independently and as part of a team.Knowledge of medical terminology.Ability to work with and maintain confidentiality of information and materials.Reception experience.Clerical support experience.Experience with entry and retrieval of data from computerized databases.Experience organizing and prioritizing work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriate among the projects, meet deadlines, and maintain a high level of productivity.Preferred QualificationsExperience working in a veterinary or medical clinic.Experience in cashiering and billing or ability to quickly learn.SPECIAL CONDITIONSA Background Check Is Required.This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.Pay Transparency ActAnnual Full Pay Range: $53,160 - $75,335 (will be prorated if the appointment percentage is less than 100%)Hourly Equivalent: $25.46 - $36.08Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).Apply NowIf employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-DiscriminationUC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:UC Sexual Violence and Sexual Harassment PolicyUC Anti-Discrimination PolicyAbusive Conduct in the Workplace