Document Control Manager/Admin

Document Controller IIIJob Summary: Document Controller IIIStart/End Dates: 6 MonthsWork Location: 5950 N Course Dr Houston Texas 77072Payrate - $33.65/hr on W2 All inclusiveWork Environment: Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month Schedule may change based on business needsJob DescriptionPrior Experience/Expertise Required4–6 years in document control, including complex projectsAttention to detailAbility to follow proceduresGood communication skillsStrong organizational skillsAbility to work independentlyClear written and verbal communicationAbility to interpret contract documentation requirementsStrong communication and follow-up disciplineAdvanced EDMS knowledge required Content Server experience highly preferredStrong analytical and reporting skillsAbility to mentor junior staffHigh proficiency in Excel and Adobe ProMust be fluent in Spanish (bilingual)Objectives & ResponsibilitiesTo maintain organized, accurate, and up-to-date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.Support basic document control activities under close supervision.Maintain organized and accurate project documentation.Assist with processing incoming and outgoing correspondence.Manage routine document control tasks independently.Ensure documents meet formatting and procedural requirements.Handle full document control responsibilities for small to mid-size projects.Serve as primary point of contact for project documentation.Lead document control activities for complex or multi-discipline projects.Provide guidance to junior DC staff.ActivitiesUpload documents into the EDMS.Perform basic metadata entry and quality checks.Distribute documents to internal teams as instructed.Process transmittals and correspondence.Track document status and follow up with stakeholders.Maintain project folders and metadata accuracy.Manage project MDL/MDR.Coordinate document reviews between internal teams, clients, and vendors.Prepare project status reports.Oversee document workflows, transmittals, and approvals.Manage large MDLs and ensure alignment with engineering deliverables.Support audits and quality checks.ProcessesFollow established procedures for transmittals, filing, and naming conventions.Support routine workflows and document routing.Apply document numbering, revision control, and distribution rules.Support project workflows and approval cycles.Execute workflows, revision cycles, and distribution matrices.Ensure compliance with contract requirements.Implement project-specific procedures.Optimize workflows and identify process improvements.Key IndicatorsAccuracy of data entryTimeliness of basic tasksCompliance with proceduresCommunication responsivenessQuality of document reviewsTimely processing of deliverablesCompliance with project standardsAccuracy of MDL/MDRReview cycle turnaround timeStakeholder satisfactionReduction of reworkWorkflow efficiencyQuality of reportingLeadership contributionCompliance with audit requirementsThe ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.EducationMinimum: High School Diploma plus at least 3 years Document Control management experience.Preferred: Bachelor's Degree in a field related to process management, compliance or coordination. (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).