Tax and Estate - Legal Administrator

Job DescriptionTax & Estate Administration / Office ManagerLocation: Downtown San Francisco, CA (BART accessible)Schedule: Hybrid (4 days onsite / 1 day remote; potential flexibility over time)Compensation: $90,000-$100,000 (flexible up to $115,000+ depending on experience)About the Firmboutique law firm specializing in estate planning, tax, and real estate matters. Our practice is a tight-knit, two-attorney team offering a collaborative, low-pressure environment with direct client interaction and meaningful responsibility.seeking an experienced Tax & Estate Adminin to serve as the operational backbone of the firm. This individual will oversee all administrative, client-facing, and office operations while also supporting legal work related to estate planning and real estate transactions.This position is ideal for a seasoned legal professional who thrives in a small-office setting, enjoys autonomy, and is looking for a stable, long-term role with full ownership of their responsibilities.Key ResponsibilitiesLegal & Administrative SupportPrepare and coordinate execution of estate planning documents (trusts, wills, powers of attorney, etc.)Prepare and record real estate deeds and related filingsPerform notary services for client documentsMaintain and organize client files (physical and digital)Assist with estate and trust administration mattersOffice OperationsIndependently manage all day-to-day office functions for a two-attorney practiceServe as the primary point of contact: greet clients, answer phones, and manage schedulingOversee billing, invoicing, and basic financial trackingCoordinate vendors, service providers, and office logisticsMaintain office supplies, equipment, and overall organization Client ExperienceProvide a polished, high-touch client experienceCoordinate in-person meetings, document signings, and follow-upsCommunicate proactively with clients regarding scheduling and document status Qualifications10+ years of experience in a law firm environment (estate planning, tax, or transactional practice preferred)Proven experience preparing and recording deeds and estate planning documentsActive Notary Public (or willingness to obtain)Demonstrated ability to independently manage office operations in a small firm settingStrong attention to detail and organizational skillsExcellent communication and interpersonal abilitiesStable work history with a focus on long-term tenure What We're Looking ForA self-starter who takes ownership and runs with responsibilities independentlySomeone who enjoys wearing multiple hats in a small, entrepreneurial environmentA professional seeking a long-term, steady roleA warm, client-facing presence who enjoys building relationships Why Join UsCollaborative and supportive small-firm environmentNo high-pressure or billable-hour-driven cultureSignificant autonomy and ownership of your roleHybrid flexibility over timeConvenient downtown SF location with public transportation accessAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.