Vendor Management Operations Analyst - Careers At Stellantis Financial Services

Stellantis Financial Services SFS is the new captive finance company for one of the worlds leading automakers and a mobility provider with iconic brands including Abarth Alfa Romeo Chrysler Citron Dodge DS Automobiles Fiat Jeep Lancia Maserati Opel Peugeot Ram Vauxhall Free2move and Leasys Our exciting growth provides opportunities to advance your career as we successfully lead products and services from a small to midsize company in just a few years Join our world class team and culture and contribute to our core mission which is enhancing our customers experience Position Summary The Vendor Management Operations Analyst role is responsible for the end to end lifecycle of vendor onboarding documentation management data integrity and ongoing vendor compliance This position ensures that all vendor records credentials and supporting documents are accurately maintained audit ready and aligned with internal policies and regulatory requirements The role partners closely with Procurement Accounts Payable Legal Finance and Compliance to support operational efficiency and reduce vendor related risk Responsibilities Onboard new vendors into master vendor database per established policies and procedures partnering with Accounts Payable to provide required documentation and support throughout the processMaintain up to date vendor records eg company information points of contact service descriptions onboarding dates status changes and uphold data integrity through standardized naming conventions data fields and file structuresTrack organize and store required vendor documentation eg contracts insurance certificates business licenses W 9s within designated systems or repositoriesMonitor documentation of expiration dates and proactively notify internal stakeholders and vendors regarding renewals or missing items Communicate updates to ensure timely completionProvide vendor records documentation and system data to Procurement Legal Finance and Compliance teams as neededSupport internal and external audits by collecting vendor files maintaining audit ready records and generating routine vendor reports logs and lists to facilitate internal reviews and tracking requirementsIdentify data gaps process inefficiencies and recurring issues and within vendor management workflowsRequired Experience Minium three 3 years of experience in vendor management procurement operations contract administration accounts payable or a related operational roleProficient in Microsoft Excel Word and Outlook with experience using Procurement Vendor Risk Management and Accounts Payable systemsStrong attention to detail to maintain accurate and compliant vendor records in vendor management systems ERPs or procurement platformsSkilled at generating reports logs and status summaries from vendor systems or spreadsheetsAbility to consistently follow documented procedures workflows and checklistsClear professional written and verbal communication skills for interacting with internal stakeholders and external vendorsCollaborative mindset approach with internal stakeholders and vendorsStrong problem solving skills with a focus on timely resolution and appropriate escalationExcellent organizational and time management skillsEducation Bachelors degree in accounting finance business administration or a related mathematical field Qualifications Preferred Prior experience working in a regulated industry eg financial services healthcare energyUnderstanding of vendor management concepts including vendor risk practices compliance requirements document controls and database maintenanceFamiliarity with conducting comprehensive vendor analysis including review of documentation performance metrics and compliance indicatorsAbility to adapt to shifting priorities and evolving business needs Physical Demands Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions The noise level in the work environment is usually moderate Work Schedule Monday Friday 40 hrsweek weekends as needed This is an in office hybrid roleOvertime required as required on an as needed basisTravel 0 10 as required on an as needed basisMust have reliable transportation and live within a commutable distance to one of the following cities Atlanta GA; Dallas TX Stellantis Financial Services Inc SFS is an equal opportunity employer and is committed to providing its employees with an environment that is free of harassment discrimination and intimidation It is the policy of SFS to comply with all applicable employment laws and regulations and to provide equal opportunity for all qualified persons and to not discriminate against any employee or applicant for employment because of race color religion sex age national origin disability pregnancy sexual orientation veteran status gender identity or expression change of sex andor transgender status or any protected status Candidates must possess authorization to work in the United States This policy applies to recruitment and placement promotion training transfer retention rate of pay and all other terms and conditions of employment Employment and promotion decisions will be based solely on merit ability achievement experience conduct and other legitimate business reasons An applicant must be authorized to work in the United States to be eligible for this position Stellantis Financial Services Inc will not sponsor applicants for work visas of any type for this position