Administrative Assistant

General Job DescriptionWe are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role is critical in ensuring smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors.The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment. This position will assist with technician scheduling, project coordination, and pre-construction calculations to help support project planning and office operations.ResponsibilitiesCoordinate and manage scheduling for field technicians and project staffAssist with pre-construction calculations and project documentationCommunicate with vendors, subcontractors, and field personnel regarding schedules and project needsMaintain project files, job documentation, and administrative recordsPrepare spreadsheets, reports, and administrative documentsSupport office operations including data entry, filing, and correspondenceUpdate scheduling systems and track project progressProvide administrative support to management and project teamsPerform other duties as assignedMinimum EducationNoneMinimum Years Of Experience0-2QualificationsSpecific QualificationsRequiredMinimum 1 year of administrative or receptionist experience, preferably in a fast-paced environmentProficiency in Microsoft Office Suite (Word, Excel, Outlook)Strong organizational skills and attention to detailAbility to manage multiple priorities and meet deadlinesStrong verbal and written communication skillsAbility to read, write, and speak English fluentlyPreferredBilingual (English/Spanish) a plusExperience in construction, HVAC, electrical, or skilled trades environmentsExperience with Microsoft Dynamics is a plusWork EnvironmentThis role operates primarily in a professional office environment with frequent interaction with field personnel and vendors. The position supports both office and field operations in a fast-paced, team-oriented workplace.Physical RequirementsAbility to sit, stand, and walk for extended periods during the workdayAbility to perform repetitive tasks such as typing, filing, and data entryAbility to lift up to 25 pounds occasionally (files, office supplies, packages)Ability to bend, reach, kneel, and operate office equipmentLicense RequiredYesJob LocationsUS-NC-RaleighCompany OverviewIES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life.IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.Our commitment to our employees is reflected by our actions:Safety is Priority One - and our record shows itCompetitive PayCompany 401K plan with Employer Contribution MatchCompany Paid Time OffCompany Paid Life InsuranceChoice of Medical Coverage including Prescription and Short Term Disability PlansChoice of Dental and Vision CoverageOptional Long-term Disability, Critical Illness, Accident, Legal and Pet CoverageAuto and Home Insurance Discount ProgramsEEO StatementPLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.EEO & Affirmative ActionThe IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplementView IES' policy on Pay Transparency Pay Transparency NonDiscrimination PosterDisability AccommodationIES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.IES Participates in E-VerifyE-Verify InformationEnglish/SpanishRight to WorkEnglishSpanish