Fiscal Compliance Coordinator

Primary Purpose of Position: The Fiscal Compliance Coordinator is responsible for the accounting, compliance and reporting for the state and federal programs administered by the EHS Department. Education and Experience: Education and four years of relevant experience or a combination of eight years of experience, training and independent study preferred. A strong knowledge of federal financial regulations is required. Core Functions: · Oversee all state and federal program budgets for the EHS Department o Review and approve Subgrantee budget updates for each of the programs o Work with Fiscal Officer, Subgrantee staff and Fiscal Directors to ensure accurate and timely submissions o Assist in the preparation and review of the EHS department operating budget o Assist in the development of federal State Plans and Budgets and the preparation of applications for federal program funding o Calculate funding allocations for Subgrantees in collaboration with program managers o Ensure required monthly, quarterly, and annual reports are filed with the funding source for each program o Provide regular financial updates to department managers on the status of each program throughout the year o Analyze and prepare suggestions for fiscal administration of programs o Provide financial reporting to MaineHousing management, as may be needed from time to time throughout the year o Collaborate with EHS Management Team and program staff to design programs and development of policies and procedures relating to fiscal operations and compliance o Collaborate with EHS Management Team to design program documents and guidance · Program Contracts o Work with the Management Team and Legal to review contract and amendment language for programs. o Perform the fiscal review of Subgrantee budgets by program § Work with Subgrantee fiscal and program staff for approval and revisions as appropriate § Present recommendations for funding to Department Managers § Approve Subgrantee budgets and revisions in collaboration with Work Plan review teams · Conduct annual fiscal and administrative monitoring of Subgrantees o Prepare risk assessments of each Subgrantee incorporating each program being administered o Schedule and perform fiscal compliance monitoring of each Subgrantee throughout the course of the year o Inspect and evaluate administrative and fiscal policies and procedures in order to identify lack of controls, inefficiencies, duplication of effort, fraud, and/or non-compliance with controlling laws, rules and regulations o Summarize and present any findings/issues for Subgrantee management o Provide training and technical assistance, as needed, to Subgrantee staff o Collaborate with Management team to review program productivity · Work with external auditors on MaineHousing’s annual federal programs audit · Other duties as assigned Skills and Knowledge: · Financial institution and government (fund) accounting knowledge · Knowledge and understanding of generally accepted accounting principles (GAAP) · Strong project management, time management, and organizations skills · Strong PC skills using various software (spreadsheet, word processing, database) · Ability to establish and maintain good working relationships with business partners · Excellent communication skills – oral, written, listening · Written communication skills must include ability to document an issue, provide useful summary of key points, and offer direction and reasoning for direction · Ability to take initiative, work independently, and utilize creative and analytical skills to resolve issues Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. MaineHousing business hours are Monday – Friday from 8:00am to 5:00pm. A hybrid schedule that includes some telework may be available. Reports To: Fiscal Grant Manager Supervises: No one The starting hourly rate for the position is $27.95 ($58,136 annually) plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program. **Position will remain open until a suitable candidate is found** Job Type: Full-time Pay: From $58,136.00 per year Benefits: Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance Schedule: 8 hour shift Monday to Friday Ability to Commute: Augusta, ME 04330 (Preferred) Work Location: In person