Purchasing/Inventory Administrator

The Purchasing and Inventory Administrator is responsible for supporting purchasing activities and maintaining accurate inventory records for the US office. This role ensures that approved materials, parts, and supplies are purchased, received, recorded, and tracked accurately in Acumatica.The incumbent will issue purchase orders, support purchasing, coordinate with logistics, and maintain inventory accuracy through cycle counts, ERP updates, and discrepancy resolution. This role works closely with technical operations, production, inventory, logistics, and finance to support timely material availability and accurate purchasing records.This position is critical to reducing production delays, improving inventory control, maintaining reliable ERP data, and supporting efficient operational workflows. The role follows Envent’s Business Process Operations System (BPOS), company policies, and established purchasing procedures.Essential Functions and ResponsibilitiesPurchasing AdministrationIssue purchase orders for approved vendors, materials, parts, and services.Confirm purchase order details, including part number, quantity, price, vendor, delivery date, project reference, and approval requirements.Ensure purchase orders align with internal purchasing procedures and operational needs.Track open purchase orders and follow up on order status, delivery timing, and outstanding confirmations.Update purchase order records in Acumatica to maintain accurate purchasing data.Coordinate with finance to resolve invoice, purchase order, or receiving discrepancies.Maintain accurate purchasing files and supporting documentation for audit readiness.Inventory Control and ManagementMaintain accurate inventory records within ERP systems, including raw materials, WIP, and finished goodsConduct regular cycle counts and full inventory audits, investigating and resolving discrepanciesMonitor stock levels and trigger replenishment requests based on min/max thresholdsTrack inventory movement across locations and ensure proper documentation of transfersIdentify slow-moving or obsolete inventory and support disposition strategiesReceiving and ERP RecordkeepingRecord received goods accurately based on packing slips, purchase orders, and internal receiving procedures.Verify received quantities against purchase orders and report shortages, overages, or damaged goods.Coordinate with internal teams to confirm receipt of technical or project-specific materials.Maintain accurate and timely ERP updates to reflect physical inventory movement.Support month-end or period-end inventory reconciliation as required.Procurement and Vendor CoordinationSupport procurement by issuing purchase orders and tracking order statusLiaise with vendors to confirm lead times, pricing, and delivery schedulesMonitor supplier performance and escalate issues related to delays or quality concernsMaintain accurate supplier records within ERP systemsCross-Functional CoordinationCollaborate with production, sales, and project coordination teams to align material availability with operational needsSupport project teams with inventory allocation and shipment planningAct as a point of contact for supply chain-related inquiries and issue resolutionParticipate in cross-functional meetings to improve workflow efficiencyProcess Improvement and ComplianceFollow Envent’s Business Process Operations System (BPOS) to ensure consistency and scalabilityIdentify inefficiencies in inventory or logistics processes and propose improvementsEnsure compliance with company policies, safety standards, and regulatory requirementsMaintain documentation for audit readiness and traceabilityQualifications·        Diploma or degree in Supply Chain Management, Business Administration, or related field·        Working knowledge of purchase orders, receiving, inventory transactions, and cycle count practices·        2–4 years of experience in supply chain, logistics, or inventory control        ·        Strong attention to detail and accuracy in data entry, documentation, and follow-up·        Strong knowledge of ERP systems (Acumatica preferred) and inventory management practices·        Strong analytical and problem-solving skills·        High attention to detail and data accuracy·        Ability to manage multiple priorities in a fast-paced environment·        Strong communication and collaboration skills·        Ability to legally work in the USAWorking Conditions·        Office-based role with frequent coordination with warehouse and production areas·        Regular working hours with occasional extended hours to meet shipping or inventory deadlines·        Majority of work performed on computer systems and ERP platformsPhysical RequirementsAbility to sit for extended periodsAbility to life packages up to 50 lbsAbility to move between office and warehouse environments.Salary & Benefits$47,000 - $53,000 per year depending on qualifications100% employer paid medical, dental, & vision care401(k) match