Administrative Assistant

Your Tasks:Administrative Assistant plays a key part of the Sales organization, supporting the flow of both technical and commercial information across the team. You'll work closely with Sales, Application Engineering, and leadership to keep operations organized, efficient, and moving forward.Maintain organization of the Sales office, including supplies, equipment, and marketing materialsPrepare and format letters, presentations, reports, and proposals for the Sales teamSupport RFQ and proposal processes using vendor portals and internal systemsAssist with filing and maintaining project documentation, including confidential materialsCoordinate and schedule meetings, manage calendars, and support internal communicationsReview and verify department expense reports and timesheets for accuracyCoordinate travel arrangements and track vacation schedules for the teamMaintain key data and documentation for Application Engineering activitiesAssist with customer-facing activities such as organizing meetings, lunches, and eventsGenerate and support reporting through Salesforce and CRM toolsProvide light administrative IT support as neededAdminister company uniform program and order safety equipment (PPE)Support drawing/document handling (plotting) as neededPerform additional administrative and coordination tasks as neededYour Skills:High School Diploma required; Associate Degree preferred2+ years of experience in an administrative or office manager roleStrong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Experience with Salesforce or CRM systems preferredExcellent written and verbal communication skillsStrong organization and time management skills with ability to multitaskAbility to work in a fast-paced, changing environment with a positive attitudeHigh attention to detail and ability to maintain confidentialityTeam-oriented mindset with a willingness to support multiple stakeholdersSelf-starter who can manage tasks independently and solve problems professionallyAdaptable and comfortable working in a learning-focused organization