0000-3-PL3-01 District Specialist Level 3 - Substitute Coordinator (Temporary Position)

Work Schedule: 8.00 hours per day (7:30 a.m. - 4:30 p.m.) - 260 days per year (Monday - Friday)Position Dates: 05/14/2026 - 09/01/2026Start Date: ASAPReports To: Department Administrator and/or assignsSalary: Per Public School Employees negotiated salary schedule - Level 3 at https://www.msd25.org/o/District/page/employee-groupsPSE TRANSFER REQUESTS WILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.Account Code: 9800-14-3110-0000-4100-0000-0Job Summary:This position is responsible for performing all functions necessary for the efficient operation of the department office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other department staff; and directing the clerical tasks for the department office.Minimum Qualifications:High School diploma or equivalentTwo years previous secretarial experience requiredPrevious office experience in a K-12 school setting preferredWorking knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; InTouch; and Skyward preferredExperience and/or training with cultural, ethnic, and language diversity preferredSuccessful Washington State Patrol and Federal Bureau of Investigation Fingerprint ClearanceProof of Immunization (if born 1/1/57 or later)I-9 Employment Eligibility in compliance with the Immigrations Reform and Control ActCompletion of all district-required training within thirty (30) calendar days from hire dateEssential Job FunctionsThis list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:Arrange Coverage in Absence of SubstituteDepartment Budget (monitor, maintain, and retrieve information)Department Web Page & Social Media (create & maintain)Communication (communicate building-department information to staff-public)Coordinate Daily Workload of Department OfficeCreate Documents-FormsCreate-Maintain DatabaseData EntryData Extraction (data mining)Evaluate & Monitor Expirations & Information for Audit ComplianceFiling, Maintenance & Retention of RecordsFinancial Transmittals/Receipt MoneyManage & Schedule District Facilities & EventsPaysheets (maintain data & generate reports)Prepare and Process District Documents-FormsPrior Approvals (create, account code & process)Requisitions (create, account code & process)Schedule Department MeetingsState-Federal Reports/Documents (create & maintain)Substitute Online Absence VerificationSupplies (maintain & order)Mail (sort-distribute)Receptionist (greet public, answer phones)Schedule Translator for MeetingsStudent Fines & Fee ManagementSupport & Training Building and Department StaffMaintain consistent presence at assigned worksite and regular work hoursComply with all district policies and proceduresPerform duties as requested by AdministratorDesired SkillsConsistently listen, write, and speak in a clear and concise, well-organized mannerConsistently problem-solve, seek new responsibilities, proactively prioritize, and multi-taskConsistently resolve customer inquiries in a positive and timely mannerConsistently treat people with respect, dignity, and fairnessConsistently participate and support team ideas, changes, and decisionsConsistently demonstrates technical expertise and practical knowledge of the jobConsistently produces thorough, accurate work and meets timelinesConsistently demonstrates a positive attitude and supports other through positive communicationConsistently offers help when help is neededConsistently seeks to acquire new skills to demonstrate self-improvementConsistently demonstrate a high level of confidentialityWork Environment:The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. The employee is confined to a work area; required to have precise control of fingers and hand movements; experiences constant interruptions and inflexible deadlines; and must be able to stoop, crouch, crawl, bend, kneel, stand for periods of time, and lift in order to assist a student with personal care. The employee is required to deal with distraught and/or angry persons and is exposed to infectious diseases carried by children. The noise level in the work environment is acceptable to this particular environment and can vary depending upon daily activity but will remain within acceptable ranges.Evaluation:This position shall be evaluated annually by the Building Principal on building issues and by the RN (RCW 18.79.040(1) and 18.79.260(2) on health related issues pursuant to the currently established district procedures and evaluation criteria.EQUAL OPPORTUNITY EMPLOYER (EOE)Marysville School District provides equal employment opportunity and treatment for all applicants and employees in recruitment, hiring, retention, assignment, transfer, promotion, and training without discrimination based on race, color, religion, creed, national origin, sex (including pregnancy and related conditions), sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, marital status, genetic information, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:Civil Rights: Executive Director of Human Resources; 360-965-0071Harassment, Intimidation, & Bullying: Executive Director of Human Resources; 360-965-0071Title IX:Executive Director of Human Resources; 360-965-0071Section 504 and ADA: Executive Director of Special Education and Student Services; 360-965-0174Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at (360) 965-0000. You also have the right to file a written complaint. Address: 4220 80th Street NE, Marysville, WA 98270.The Marysville School District is a drug- and tobacco-free workplace.Classification History:Job description developed November 2018.Job description revised Septebmer 2023.