Executive Assistant to Chief Executive Officer

Job TitleExecutive Assistant to the CEO & PresidentNot sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.We are seeking a highly capable, discreet, and proactive Executive Assistant to the CEO and President to serve as a trusted partner at the highest level of the organization. This role is ideal for a candidate with a paralegal or legal operations exposure who thrives in a fast-paced, executive environment and brings strong judgment, organizational rigor, and exceptional attention to detail.In this role, you will manage complex executive and board-related workflows, coordinate high-stakes meetings and communications, support governance and investor interactions, and handle sensitive and confidential matters with professionalism and precision. You will act as a central hub across leadership, legal, and operational functions, ensuring seamless execution and informed decision-making.Essential ResponsibilitiesExecutive & Stakeholder SupportBoard, Investor & Governance SupportLegal & Special Projects SupportCalendar, Travel & Logistics ManagementCommunications & Office OperationsAdditional DutiesServe as the primary point of contact and liaison between the CEO, President, Board of Directors, investors, and internal/external stakeholders.Anticipate executive needs and proactively manage priorities, schedules, and deliverables.Exercise sound judgment and discretion in handling confidential and sensitive information.Coordinate all aspects of Board of Directors and investor meetings, including:Scheduling and logisticsDrafting agendas and meeting materialsCompiling and distributing board decks and supporting documentationRecording and maintaining accurate meeting minutes and follow-up action itemsAssist with governance-related documentation, compliance tracking, and record retention.Support legal and executive initiatives by organizing, drafting, proofreading, and managing complex documents, contracts, presentations, and reports.Assist with special projects that require strong research, documentation, and cross-functional coordination.Collect, prepare, and synthesize information for executive meetings with internal teams and external partners.Manage complex executive calendars across multiple time zones, prioritizing competing demands.Coordinate domestic and international travel, including commercial and private air travel for the CEO and Board members.Prepare and reconcile expense reports and travel documentation.Screen and manage phone calls, emails, and correspondence on behalf of executives.Organize meetings, conferences, and special events, ensuring agendas, materials, and logistics are well-executed.Maintain systems and processes that improve efficiency, communication, and follow-through within the executive office.Perform other tasks and responsibilities as requested by the CEO and President to support organizational leadership and effectiveness.QualificationsProven experience supporting C-level executives in an Executive Assistant, Senior Administrative, or comparable role.Exceptional organizational, time management, and prioritization skills.Strong written and verbal communication skills with a polished, professional presence.High degree of discretion and integrity when handling confidential information.Ability to work independently, anticipate needs, and adapt quickly in a dynamic, high-pressure environment.Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and modern video conferencing tools.Preferred (Strongly)Background as a paralegal or legal assistant in a law firm or corporate legal department.Experience supporting Boards of Directors, investors, or executive leadership in regulated or high-compliance environments.Familiarity with legal documentation, contracts, governance materials, and records management. xevrcycStrong research, document drafting, and proofreading skills.