Manager, Product Integrity, Regulatory & Scientific Affairs

AboutNoodle & Boo is seeking a highly organized, scientifically rigorous, and detail-oriented Manager, Product Integrity, Regulatory & Scientific Affairs to support the day-to-day execution of formula governance, regulatory documentation, product compliance, technical recordkeeping, claims substantiation, COA review, and manufacturing quality consistency across our premium baby, maternity, and family care portfolio.This is a hands-on, execution-focused role responsible for maintaining accurate product records, reviewing documentation, coordinating with external partners, supporting compliance workflows, and ensuring products remain aligned with Noodle & Boo’s standards for safety, quality, ingredient transparency, regulatory compliance, and scientific credibility.The ideal candidate is highly detail-oriented, process-driven, and comfortable managing the administrative and technical documentation required to support product integrity. This person will work closely with chemists, contract manufacturers, testing laboratories, regulatory consultants, ingredient suppliers, and certification organizations including the Environmental Working Group (EWG) and the National Eczema Association (NEA). The role is responsible for ensuring that all product documentation, testing, claims support, certifications, COAs, and compliance records are complete, current, organized, and audit-ready.Reporting to the Founder and ultimately the VP Product / Chief Product Officer, this role is cross-functional and operationally important, while remaining a manager-level, hands-on role focused on execution, documentation control, quality follow-up, and compliance support.Key ResponsibilitiesProduct Documentation & Formula Records• Own and maintain master formula records, product specifications, ingredient documentation, INCI lists, manufacturing instructions, testing records, and supporting technical documentation.• Create, organize, and maintain comprehensive product dossiers for all new products, reformulations, and line extensions.• Ensure formulas, ingredient disclosures, specifications, manufacturing instructions, and supporting documents remain complete, accurate, current, and version controlled.• Maintain organized digital filing systems for technical records, regulatory documentation, testing results, certifications, COAs, and audit materials.• Track updates to formulas, packaging, claims, suppliers, and manufacturing documentation to ensure records remain aligned and current.COA Review & Quality Documentation• Review and approve Certificates of Analysis (COAs) for raw materials, components, and finished goods, ensuring documentation meets specifications before release or escalation.• Track missing, incomplete, or nonconforming COAs and follow up with suppliers, contract manufacturers, and internal stakeholders.• Maintain COA logs and documentation history to support lot traceability, audit readiness, retailer requirements, and quality investigations.• Escalate discrepancies, out-of-specification results, missing documentation, or quality concerns to the appropriate internal leader.• Support documentation and follow-up for deviations, quality incidents, complaints, and corrective actions.Claims, Testing & Certification Support• Maintain documentation supporting product claims, including safety, efficacy, sensitive-skin, pediatrician-tested, hypoallergenic, clean beauty, and other marketing claims.• Coordinate stability, preservation, compatibility, safety, and claims testing.• Track testing timelines, documentation status, and approvals to ensure products remain on schedule for launch or renewal.• Coordinate EWG Verification, NEA Seal renewals, and other third-party certification requirements.• Serve as the day-to-day liaison with EWG, NEA, testing laboratories, regulatory consultants, and other external partners.• Maintain annual certification calendars and ensure renewal documentation is submitted accurately and on time.Manufacturing & Product Change Support• Partner with contract manufacturers to support formula consistency, manufacturing accuracy, batch documentation, and product quality expectations.• Maintain documentation related to formula, packaging, component, supplier, and manufacturing changes.• Support change-control processes by collecting documentation, updating checklists, tracking approvals, and ensuring technical records are updated before implementation.• Help maintain launch readiness checklists to ensure all technical, testing, certification, compliance, packaging, and manufacturing documentation is complete before commercialization.• Support lot traceability, recall-readiness documentation, and manufacturing risk-mitigation efforts.• Assist with documenting CAPA (Corrective & Preventive Action) follow-up when required.Regulatory, Retailer & Compliance Support• Review packaging copy, ingredient declarations, warning statements, product claims, and marketing language for compliance support and documentation accuracy.• Support retailer compliance documentation requirements for accounts such as Target, Walmart, Costco, Amazon, TJ Maxx, and international distributors.• Maintain documentation related to MoCRA, Prop 65, restricted substance lists, retailer compliance requirements, and cosmetic regulatory standards.• Monitor assigned regulatory, retailer, and certification documentation requirements and flag updates or gaps to leadership.• Support international compliance initiatives and distributor documentation requests.• Help maintain GMP-related records, technical files, SOPs, and quality documentation to support audit readiness.Cross-Functional Coordination• Coordinate with Product Development, Operations, Supply Chain, Marketing, Regulatory, Manufacturing, and external partners to collect, organize, and maintain required product documentation.• Follow up with internal teams and external vendors to ensure documentation, testing, certifications, COAs, and approvals are completed on time.• Support internal workflows that improve product integrity, compliance readiness, documentation accuracy, and manufacturing consistency.• Communicate proactively when documentation is incomplete, deadlines are at risk, or compliance questions require escalation.• Help build scalable systems, checklists, and SOPs that reduce founder dependency and improve operational consistency.Success MeasuresThis role will be measured by the accuracy, completeness, and timeliness of product integrity and compliance documentation, including:• Accuracy and version control of formula records and product specifications• Timely review and approval of COAs• Completeness of product dossiers and technical files• On-time completion of required testing and documentation• On-time EWG, NEA, and other certification renewals• Readiness of retailer compliance documentation• Timely follow-up on documentation gaps, quality issues, or supplier requests• Maintenance of organized, audit-ready digital records• Accuracy of launch readiness and change-control checklists• Supplier and manufacturer documentation complianceExperience and Skills• 5–10+ years of experience in cosmetic, skincare, personal care, pharmaceutical, wellness, or regulated consumer product environments.• Strong working knowledge of cosmetic regulations, GMPs, product testing, quality documentation, and technical recordkeeping.• Experience reviewing COAs, specifications, ingredient documentation, claims support, and product testing records.• Experience maintaining formula records, product dossiers, compliance documentation, and technical files.• Experience working with contract manufacturers, chemists, testing laboratories, regulatory consultants, suppliers, and certification organizations.• Familiarity with EWG, NEA, clinical testing, clean beauty standards, pediatric or sensitive-skin claims preferred.• Strong organizational, follow-up, communication, and project coordination skills.• Comfortable working with detailed technical documentation and maintaining high levels of accuracy.• Experience with ERP, PLM, QMS, QA, or document management systems preferred.• Strong capability in creating and maintaining SOPs, workflows, checklists, and technical operating procedures.Preferred Industry Experience• Baby care• Sensitive skin products• Luxury skincare• Prestige beauty• Wellness products• Clean beauty or natural products• OTC-adjacent or regulated consumer products• Contract manufacturing environmentsIdeal Candidate Profile• Extremely detail-oriented and organized• Comfortable with hands-on administrative and technical documentation work• Scientifically curious and quality-minded• Strong follow-through and follow-up discipline• Calm and methodical under pressure• Able to manage multiple documentation deadlines at once• Comfortable working with external labs, manufacturers, regulatory consultants, and suppliers• Collaborative, service-oriented, and cross-functional• Able to identify gaps, flag risks, and escalate issues appropriately• Passionate about product quality, consumer safety, and premium brand standardsCompany Benefits• Medical, Dental and Vision Plan• Company sponsored Life Insurance• 401(k) with guaranteed company contribution• Paid Time Off (designed to reward tenure)• Paid Holidays• Generous product discounts• Casual work atmosphere with a friendly, work-life-balance culture• Complementary snacks, drinks & goodiesNoodle & Boo is an equal opportunity employer. Noodle & Boo provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status, or veteran status.Recruitment Agencies: Noodle & Boo does not typically partner with third-party recruitment resources. If we require assistance on this search, we will contact selected partners directly; unsolicited candidate submissions will not be accepted.