Senior Document Controller

Senior Document ControllerLocation: Houston, TexasType: Contract (6 Months)The Senior Document Controller performs the daily processing (creation, release, transmittal, revision) of engineering and/or supplier documentation to and from third parties in compliance with Department Work Instructions and contractual agreements.Duties:Able to identify and arbitrate process deviations and escalate habitual occurrences to the Lead Document Controller.Understands all applications, processes, and workflows pertaining to document management to advise project teams, troubleshoot errors, and escalate to IT when appropriate.Adapts work schedule based on project document control needs. As part of a service organization, Document Controllers will be required to periodically adjust regularly scheduled hours to support clients and engineering teams.Fulfill the role of a subject matter expert for the integrated applications and workflows utilized for the approval, release, revision control, transmission, and storage of engineering and supplier documentation and their attributes.Create document placeholders within the document management systems per standard numbering procedure.Quality check documentation and attributes against contractual client requirements, numbering and revision guidelines, internal quality standards, and the Master Document Register.Transmit internal documentation to third parties via the company document management system and project-specific document exchange sites within required timeline as directed by the Project Engineering Manager, and/or Lead Document Controller. This could include downloading multiple electronic files, renaming, and uploading to multiple exchange sites one by one or in bulk dependent on recipient.Maintain the project's document distribution matrix (DDM).Process inbound comment responses from clients and classification societies within required timeline.Process inbound and outbound supplier documentation within required timeline, including quality checking for consolidated comments, cover page details, and acceptance codes.Keep attributes and connections in the various document management systems and exchange sites current including but not limited to titles, dates, parts, and equipment tags.Independently resolve document control related issues in accordance with Department Work Instructions. Escalates issues to the Lead Document Controller.Presents document control requirements and instructions to third parties such as suppliers and subcontractors.Could train/mentor a less experienced Document Controller.Coordinates with the Lead Document Controller and other team members to ensure coverage of work for planned absences.Assists with special projects/tasks assigned by the Document Control Manager such as User Acceptance Testing of new systems or enhancements and participating in corporate training.Requirements:7+ years of experience as a Document Controller in an Engineering, Procurement, and Construction (EPC) environment.Proficiency in industry-standard document management and exchange systems such as Documentum, SmartPlant Foundation, Aconex, Supplier Exchange, etc.Experience with a Product Lifecycle Management (PLM) system is highly desirable.Proficiency with MS Office applications specifically MS Outlook, Teams, Word, and Excel.Proficiency with PDF automation tools such as Bluebeam and Adobe Acrobat Professional.Proficiency using remote collaboration tools such as MS Teams, WebEx, GoTo Meeting, etc.Familiarity with typical engineering and supplier documentation types, terminology, processes, lifecycle steps, quality controls, and workflows.Ability to develop and modify spreadsheets using Excel, and to extract raw data from databases to reformat in Excel. (Power Query skills would be a plus.)Effective oral and written communication skills with good vocabulary, grammar, and the ability to independently compose routine written communications.Ability to independently resolve routine problems and questions and identify when to escalate.Ability to pay close attention to details, and present good planning, organization, and time management skills.Ability to handle tasks simultaneously and to work effectively with interruptions.Education:Associates degree. Sufficient document control experience may replace educational qualification.