OFFICE COORDINATOR

Office Coordinator We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application.Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .Position Overview The Illinois Environmental Protection Agency (IEPA) is seeking to hire a Spanish-speaking Office Coordinator for the Office of Environmental Justice. This position is responsible for preparing public notification letters using scientific terms, responding to phone and email inquiries, assisting with Spanish translation, and maintaining tracking databases. The ideal candidate will have experience in writing for the public and working with people from culturally diverse backgrounds.The benefits of working at the EPA include a 37 hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.Essential Functions Provides secretarial and complex office support functions for the technical and professional staff of the Office of Environmental Justice.Serves as front-line support for the Office of Environmental Justice by responding to inquiries from the public and agency personnel.Conducts database and website queries to retrieve and analyze information, generates metrics, and reports, and provides comprehensive administrative and office support.Maintains current knowledge of policies, procedures, and emerging technologies impacting the Office of Environmental Justice. Evaluates and determines efficient work methods and processes to complete assignments and improve operational effectiveness.Perform other duties as required or assigned, which are reasonably within the scope of duties.Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of two years of secretarial/business college or completion of high school, and two years related office experience, Or two years of independent business experience.Requires ability to keyboard accurately at 30 words per minute.Requires proficiency in translating written documents from English to Spanish and Spanish to English.Requires proficiency in verbal interpretation between Spanish to English and English to Spanish.Preferred Qualifications (In Order of Significance) Prefers extensive knowledge of office practices, procedures and programs.Prefers ability to utilize a personal computer with knowledge of Microsoft Word, Excel, Power Point and other related software.Prefers experience engaging with individuals from varied backgrounds.Prefers extensive knowledge of composition, grammar, spelling and punctuation.Prefers elementary knowledge of agency programs, rules and regulations.Prefers ability to accurately interpret and follow verbal and written directions.Prefers experience in developing and maintaining web-based content.Conditions of Employment Requires the ability to travel.Requires current and valid driver's license.Requires the ability to pass a name-based background check.This position requires written and verbal fluency in the Spanish language (Option SS).*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.Work Hours: 8:30 am - 5:00 pm Monday - Friday, 1 hr lunch Headquarter Location: 2520 W Iles Ave, Springfield, Illinois, 62704 Work County: SangamonAgency Contact: Joe Mercier Email: joseph.mercier@illinois.gov Phone #: 217-785-2361Posting Group: Office & Administrative SupportThis position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the state's natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.Application Instructions:Use the "Apply" button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.Non-State employees should log in on Illinois.jobs2web.com click "Application Procedures" in the footer of every page of the website.The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com