Operations & Administrative Coordinator (Hybrid)

OPERATIONS & ADMINISTRATIVE COORDINATOR Location: Middleton / Caldwell, ID (On-site 1 day per week, remote remainder of hours) Schedule: Part-Time About the Role The Operations & Administrative Coordinator plays a key supporting role in keeping our mobile optometry services running smoothly across the state. This position provides a blend of administrative support, bookkeeping assistance, HR coordination, and inventory management, ensuring our teams have what they need to deliver exceptional on-site patient care. This role is ideal for a detail-oriented individual who enjoys variety, multitasking, and supporting a mission-driven healthcare team. The coordinator will work primarily remotely but will be required to come into the office one day per week for tasks that require on-site handling. Key Responsibilities - Provide general administrative support to the Operations Team. - Assist with weekly operational tasks that keep mobile teams functioning efficiently. - Support communication and coordination between office staff and mobile providers. - Organize and maintain digital documents, shared files, and operational records. Bookkeeping Tasks - Process weekly payments of company credit card statements. - Print and prepare manual checks as needed. - Perform basic QuickBooks tasks, including categorizing transactions, reconciling accounts, and maintaining accurate financial records. - Collaborate with accounting on any discrepancies or documentation needs. HR & People Support - Complete I-9 verification and maintain accurate employee files. - Track and verify employee mileage logs. - Review and approve employee hours in ADP for payroll each pay period. - Support onboarding tasks for new clinical and administrative team members. Inventory & Supply Management - Order supplies and equipment for mobile optometry teams. - Track inventory levels and anticipate supply needs. - Package and ship supply kits to teams throughout the state. - Maintain and update inventory logs and purchasing records. Required Office Day This position requires the coordinator to work on-site one day per week for: - Printing and preparation of checks - Supply packaging and distribution - Any tasks requiring in-office access Qualifications Not Required, but nice to have: - Prior administrative or operational support experience - Basic QuickBooks proficiency (transaction coding, reconciliation, record maintenance) - Strong attention to detail and follow-through - Ability to manage multiple tasks and deadlines - Excellent communication skills - Comfort using cloud-based systems and digital organization tools - Ability to lift and carry supply boxes (typically 10–25 lbs) Preferred: - Experience with ADP or other payroll/timekeeping systems - Prior experience in bookkeeping, HR coordination, or inventory management - Experience in a healthcare, field-based, or multi-site organization Work Style & Fit We’re seeking someone who is: - Reliable and consistent - Comfortable working independently - Proactive and resourceful - Friendly, approachable, and team-oriented Compensation Hourly Rate: $25–$32 per hour, depending on experience. Employment Type: Part Time Salary: $25 - $32 Hourly Bonus/Commission: Yes