Property Project Manager

Private family seeks an experienced, highly organized, and discreet Property Manager / Project Manager to oversee the operations, maintenance, and strategic development of a portfolio of four luxury residences located in Manhattan, Fire Island, and Long Island. The ideal candidate must hold a degree in engineering, architecture, construction management, or a related field, complemented by extensive hands-on experience in high-end residential construction and estate management. This is a hands-on, leadership-level role for a seasoned professional who can take full ownership of property oversight, capital improvement projects, and vendor coordination, ensuring each residence is maintained to the highest standard of excellence.This is a full-time position with a Monday through Friday schedule, requiring flexibility for extended hours and weekends as needed. The role requires regular travel between properties, with a typical structure of spending time at each residence weekly and meeting with the principal for ongoing planning, approvals, and updates. The successful candidate will serve as a trusted partner to the principals, bringing a proactive, solutions-oriented mindset, exceptional project management skills, and a refined understanding of private service environments. The ideal candidate is a collaborative, service-oriented team player who is willing to assist wherever needed while demonstrating exceptional discretion and maintaining the highest level of respect for privacy at all times.Responsibilities include, but are not limited to:Oversee the day-to-day operations, maintenance, and service needs of four luxury properties across Manhattan, Fire Island, and SetauketDevelop and execute long-term property strategies, including planned renovations and special projects such as greenhouse, amphitheater, and landscape/terrace enhancementsLead all phases of renovation and construction projects, including conceptual development, team selection, design development, pre-construction planning, budgeting, value engineering, and execution through completionCoordinate and manage architects, designers, contractors, and specialty trades, ensuring alignment with the principal's vision and standardsCreate and maintain detailed project budgets, timelines, and tracking systems using Google Drive; provide regular reporting and updates to the principalPrepare weekly meeting materials and minutes, ensuring clear documentation of decisions, approvals, and project changesOversee preventative maintenance programs, repairs, and service contracts across all propertiesSource, hire, and supervise property staff and vendors, including potential groundskeeping personnelManage vendor relationships including landscapers, maintenance providers, and specialized contractorsMonitor and maintain property systems including security, alarms, and smart home infrastructureEnsure each residence is consistently maintained and fully prepared for family use, guests, and entertainingMaintain organized digital records for all property operations, projects, and budgetsTravel regularly between properties and prioritize presence based on active projects and operational needsUphold the highest level of confidentiality, discretion, and professionalism at all timesRequirements:Minimum 15+ years of experience in luxury residential property management, construction management, or a related fieldDegree in engineering, architecture, construction management, or a related field REQUIREDExtensive experience managing high-end residential renovations, including NYC high-rise projects and permitting processesEstablished network of top-tier contractors, architects, designers, and specialty tradesProven ability to source and assemble project teams aligned with a principal's aesthetic and standardsAbility to travel regularly between Manhattan and Long Island - candidates based in Mid-Island or Queens preferredDemonstrated track record of integrity, discretion, and professionalism working with UHNW individualsExceptional organizational, communication, and project management skillsStrong proficiency in Mac systems, Google Drive, Microsoft Word, and ExcelAbility to produce highly detailed documentation, reports, and project tracking systemsStrong working knowledge of home systems, maintenance protocols, and estate operationsTyping proficiency of approximately 70 WPM and comfort working in a mobile, multi-site environmentStrong ability to work independently, managing time efficiently and staying aligned with Principal's expectationsReliable, steady, and trustworthy professional with strong attention to detailProactive problem solver with an above and beyond attitude and service-oriented, team mindsetFlexibility in scheduling with willingness to work extended hours as neededStrong command of English language; exceptional communication skills, both written and verbalExcellent references required from both current and previous employersValid driver's license and ability to travel frequently between propertiesLegally authorized to work in the United StatesCompensation: $175,000 – $200,000 annually, commensurate with experience