Director of Operations, Grantmaking Foundation

Our client - the Mayberg Foundation - is a private family foundation dedicated to investing in organizations and initiatives with bold ideas that inspire, educate, and strengthen Jewish community locally, nationally, and globally. Due to continuing program growth, they are expanding their leadership team and hiring a Director of Operations to oversee the Foundation's internal operations and ensure alignment across key functional areas, including finance, HR, IT, facilities, and compliance.Guided by a strong sense of mission to play a critical strategic and coordinating role that will impact the direction and generational longevity of the Foundation and its grantmaking mission, the Director of Operations will leverage a team of trusted consultants and internal staff while focusing on systems, supervision, and alignment. You will delegate effectively, use existing resources wisely, and drive continuous improvement and cross- functional coordination. As a leader in a mission driven organization, you will also integrate the vision and values of the Foundation into decision making and contribute to a culture that reflects and advances the Foundation's commitment to proliferating Jewish wisdom and values. This position reports to the Executive Director.This is a full-time, in-office position offering a competitive salary and excellent benefits, including 100% employer-paid medical for the employee and a 401K with up to 10% employer contribution.Key Responsibilities:Operations LeadershipServe as a strategic partner to the Executive Director and Director of Strategic Grantmaking, ensuring cohesive coordination across all operational functions in support of the Foundation's missionLead operational planning and support for Board meetings, staff retreats, and major organizational events ensuring these are aligned with and advance the Foundation's visionModel and uphold the Foundation's values, professionalism, and commitment to its mission in all internal and external activities, processes, and policiesPerform other duties as needed in support of the Foundation's operational success and its broader purpose.Business Operations and SystemsProvide strategic oversight and quality control, including identify opportunities for improvements, for core operational functions, including finance, human resources, grant administration and technology, ensuring alignment with organizational goals, mission and compliance standardsSupervise and collaborate with Foundation staff and partners (e.g. Accountant, HR Consultant, IT Vendors) and manage relationships in ways that reflect the Foundation's values and commitment to mission-driven workOversee budgeting, forecasting, financial reporting, and audits in collaboration with finance partners; supervise compliance with nonprofit accounting standards and financial policies, including IRS regulations; present financial reports for internal use and Board review that support strategic decisions aligned with the Foundation's missionSupport effective recruitment, onboarding, performance management, and staff development efforts in partnership with HR consultant; promote a positive, mission-driven and inclusive workplace cultureEnsure accurate payroll, benefits administration, employee records, and compliance with employment laws and internal HR policiesDirect the maintenance and security of technology systems and data platforms (e.g. CRM, grant management, file storage); coordinate with IT partners on troubleshooting, upgrades, and cybersecurityOversee grant administration workflows by aligning program, finance, and administrative processes- track signed agreements, coordinate disbursements, and supervise calendars for key deadlines and compliance documentation in ways that align appropriate with the culture of the Foundation and its grantee-clientsOffice & Facilities ManagementProvide strategic oversight of the office and facilities operations, ensuring high standards for cleanliness, safety, functionality, hospitality, and an environment that reflects the Foundation's values.Supervise and support the Office Manager in the day-to-day administration of the Foundation's physical office including office maintenance, vendor coordination, and share space management, and serve as a backup or point of escalation when needed to ensure continuity of operationsOversee office infrastructure and equipment, partnering with IT consultants to ensure systems are current, secure, fully functional and supportive of the Foundation's core work and staff needsMaintain, ensure, and implement office procedures, safety protocols, emergency response plans, and up-to-date physical security systemsOversee logistics and quality control for internal and vendor-supported events, supervising event staff as appropriate and ensuring cultural and mission focused details are addressedCompliance & Risk ManagementMonitor and manage organizational compliance requirements, including IRS filings, state registrations, and charitable filings in service of the Foundation's integrity and accountabilityMaintain lay governance documents such as bylaws, meeting minutes, and board policiesCoordinate annual compliance processes, including D&O insurance renewalsSupport risk mitigation efforts across all operational areas, identifying and addressing potential vulnerabilitiesEnsure adherence to document retention, archiving protocols, and internal control policiesQualificationsBA/BS required; Master's degree preferredExperience and familiarity with Jewish communal organizationsMinimum 7-10 years of relevant professional experienceWorking knowledge of finance, budgeting, and accounting practicesExperience overseeing HR functions, including compliance, the employee experience, and policy development.Exceptional organizational and project management skills; ability to manage multiple priorities and meet deadlinesExcellent interpersonal and communication skills, with the ability to work collaboratively across departments and with external partnersDiscretion and sound judgement in handling confidential and sensitive mattersDetail oriented, proactive, and resourceful, with a continuous improvement mindsetProficiency in the use of professional technology including MS Office Suite (Word, Excel, PowerPoint, and Outlook). Professional familiarity/experience with social media.