Accounts Receivable / Payable Specialist

Accounts Receivable/Payable Specialist - ArapspcThe Accounts Receivable/Payable Specialist will interact directly with management and peers to ensure effective execution and processing of accounts receivable and payable activities. The Accounts Receivable/Payable Specialist is responsible for processing activities for all receivables and payables. Additionally, the Accounts Receivable/Payable Specialist is responsible for effectively working in tandem with the Controller and other accounting and operations personnel to ensure that all accounts receivable and payable activities are executed in a coherent, seamless, and professional manner. Strong work ethic, positive attitude, efficient processing, attention to detail and promptness are key attributes of a successful Accounts Receivable/Payable Specialist. The Accounts Receivable/Payable Specialist is expected to operate from a hands-on perspective and coordinate and assist Culver leaders and peers to achieve the company's overall strategy and goals.Primary Duties & Responsibilities:Data entry into QuickBooks, including but not limited to creating estimates, purchase orders and invoices, and entering bills and credit memosEnter payments received, set up tax jurisdictions, rates and new customer and vendor profilesAccounts Receivable data and spreadsheet entry and maintenanceManage collection efforts and associated functionsReview customer quotes for accuracy and coordinate with sales team to rectify as necessaryTrack progress billing milestones and proactively coordinate with field operations for timely invoicingManage Accounts Receivable and Accounting filesReceive, process and post receivable transactionsSubmit preliminary notices as required, generate associated lien waivers, and file mechanics liens (if necessary)Manage new customer credit applications and the setup of payment terms, if applicableHandle sensitive information in a confidential mannerEstablish and maintain relationships with clients and vendorsInitiate and/or provide support for internal/external audits and reviewsAccounts Payable entry, reconciliation, billing & reporting functions, including job costingReview invoices and vendor account statements for accuracy, including requesting statements as necessary for timely reviewReceive, process and post invoicesCoordinate with appropriate managers for invoice approvals prior to entryInitiate and clear paymentsPrepare and send timely remittance information to vendorsReconcile credit card statements to accounting system including job costingRespond timely and politely to inquiries from clients, vendors, staff, and internal stakeholdersIdentify, initiate and implement control and process improvementsAs time permits, assist with other general accounting dutiesMinimum Required Qualification:2+ years combined recent experience in Accounts Receivable and Accounts Payable roles1+ years experience with QuickBooks or similar accounting softwareMust be very organized with high attention to detail and accuracyExcellent technical, oral, and written communication skillsExcellent PC knowledge including Word, Excel, Power Point, SharePoint, Teams and OutlookAbility to analyze large sets of dataEffective organizational, stress management and time management skillsDemonstrate a sense of urgency and ability to meet deadlinesAbility to effectively prioritize and manage multiple deadlinesAbility to work independently and as a team memberAbility to work with a diverse group of peopleLegally allowed to work in the United StatesRequired Education:High school diplomaPost-high school education in accounting a plus3-years related experience, or equivalent combination of education and accounting experience.Physical demands & work environment:Frequent standing and walkingConsistent use of hands and the ability to reach with armsConsistent use of fine motor skills using fingers to handle or feelLong periods of sittingRequired to be able to speak and hearLifting of objects up to 20 poundsPosition Type/Expected Work Hours:This is a full-time position requiring a minimum of 40 hours per week. This is a required in office position. Remote work is not available.Travel:This position is local with no required travelOther Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.