Payroll Administrator

Payroll AdministratorJob Category: Clerical Requisition Number: PAYRO002164Full-Time On-site Chicago, IL 60606, USADescriptionEvery paycheck represents trust. In this role, you'll be the person employees rely on to be paid accurately, on time, and in compliance; across multiple states, entities, and pay schedules. Your work directly affects financial wellbeing, employee confidence, and the company's ability to operate smoothly.Why This Role MattersYou'll work alongside the Payroll and HR Operations teams in our Chicago office, supporting weekly and bi-weekly payrolls for salaried and hourly employees across multiple states. Success in the first 90 days looks like independently processing payroll tasks in UKGPro, confidently resolving employee payroll inquiries, and proactively identifying and correcting discrepancies before payroll is finalized.What You'll Actually Do in Your First 30 DaysGet hands-on with UKGPro and Workforce Management (WFM), including employee setup, time file audits, and basic reportingPartner with payroll teammates to prepare, audit, and validate weekly and bi-weekly payroll runsRespond to employee payroll questions via phone and email, learning how to clearly explain payroll policies and resolutionsShadow timekeeping and time clock troubleshooting to become a first-line support contactCore ResponsibilitiesMaintain accurate employee, payroll, and PTO records, including new hires, terminations, tax forms, deductions, incentives, and garnishmentsPrepare, audit, and reconcile time files for non-exempt employees; identify and resolve out-of-balance issues prior to payroll finalizationResearch and resolve paycheck, timekeeping, tax, and wage/hour discrepancies in compliance with federal, state, and local regulationsServe as primary support for UKGPro and WFM system questions, password resets, timesheet corrections, and user maintenanceProcess off-cycle payroll runs as needed (terminations, bonuses, state-specific requirements)Calculate and set up garnishments, levies, and family court orders in UKGProAct as a liaison with local tax authorities and financial institutionsSupport audits and ensure payroll reporting aligns with GAAP and regulatory requirementsMust HaveHands-on experience processing payroll in UKGProPractical working knowledge of multi-state payroll laws and regulationsExperience auditing timekeeping data and correcting discrepanciesAbility to handle confidential information with consistency and discretionAdvanced Excel skills for reconciliation, auditing, and reportingNice to HaveExperience with Workforce Management (WFM / UKG Dimensions)Exposure to payroll tax research, garnishments, and wage/hour investigationsCertified Payroll Professional (CPP)Experience supporting both hourly and salaried populations across multiple entitiesFamiliarity with UKG modules such as Business Intelligence or People AnalyticsRole DetailsLocation: Onsite, Chicago officeDirect Reports: NoneTravel: 010%Pay: Starting at $75,000, depending on experienceBenefitsWe offer a comprehensive benefits package designed to support employees and their families, including medical, dental, vision, 401(k) with company match, tuition reimbursement, paid time off, and company-paid life and disability coverage.Our CultureWe believe payroll is a service role rooted in accuracy, accountability, and respect for employees' time and livelihoods. Our team values clear communication, teamwork, and solving problems together.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.