Contract Specialist

Contract SpecialistLocationSan Ramon, CAOnsite FlexibilityHybrid 1-4 times per month on-siteContract DetailsPosition Type: ContractPay Rate: undefined (USD)Shift / Schedule: Calls to be made via MS TeamsWork Authorization: Laptop will be issued and any additional equipment is responsibility of supplier. Mileage and hotel can be expensed with prior approval if any travel to a location is outside the home office.Department OverviewThe Gas Operations Construction Services Work Execution organization is a team focused on supporting enterprise activities for Traffic Control, Paving, and Spoils.Job SummaryThe Gas Operations Construction Services Work Execution team is seeking a Contract Specialist to support invoice validation. This is a hybrid role with on-site expectations 1-4 times per month. The Contract Specialist will be a subject matter expert on Vendor Master Services Agreements (MSA) and will use the MSA information as well as information from Salesforce to confirm that the company was charged accurately according to the contract and work performed in the field. The Contract Specialist will work as part of a collaborative team with a service approach to internal clients and external customers. A curious, respectful, and proactive continuous improvement mindset is a must. This is a temporary position.Top Things Looking ForLooking for someone with office management/accounts payable/finance experience, excel/word skills, and some data analysis skills would be helpful.Key ResponsibilitiesResponsible for invoice validation and related communications with both vendors and internal customers associated with Construction Services activities.Regular use of Salesforce / Conga contract lifecycle management system to generate and manage work order documents.Regular use of SAP to review vendor invoice documents.Work collaboratively with internal teams to ensure timely resolution of invoice issues relating to projects.Communicate effectively and build and maintain relationships with internal stakeholders, as well as critical customer and vendor representatives.Develop and maintain documentation for policies and procedures, ensuring effective and sustainable controls are in place for compliance requirements.Ensure contract provisions are accurately reflected in billing calculation and in invoices.Proactively monitor and manage key contract milestones.Education RequirementsBachelor's Degree in job-related discipline or equivalent experienceMinimum QualificationsFour years of work experience in contract and/or project management, business/office management, finance, or other related fieldDesired QualificationsSignificant experience in accounting, business, contracts, purchasing, organizational management, or process/project management particularly using Salesforce or other large systemsUnderstanding of contractor safety requirementsComfortable and effective verbal, written, and multi-channel communications to meet the needs of various audiencesExperience and capability with Salesforce, Ariba, SAP (invoicing / billing functions)Competency using Excel, Powerpoint, and Word to deliver timely, accurate executive-level presentation of informationDetail oriented, to ensure high quality, timely, accurate work products and to ensure compliance with legal and regulatory requirementsBenefitsMedical, Vision, and Dental Insurance Plans401k Retirement FundAbout The CompanyLeading natural gas and electric energy company serving millions of customers across the United States. Offers reliable energy delivery and a positive work environment. Join our team and make a difference in your community.Important NotesSubmit local candidates only to Bay Area / Work location San Ramon.About GTTGTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!Job Number26-03999