Non-Wovens Administrative Assistant

Summary/ObjectiveThis position provides administrative and secretarial support for a manager and/or a department. In addition to typing, filing and scheduling, performs duties such as coordination of meetings, conferences, trade shows and working on special projects. This position deals with a diverse group of important callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diverse workload.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions.1. Schedules and organizes complex activities such as meetings, travel, conferences and departmentactivities for all members of the department.2. Establishes, develops, maintains and updates documentation in the Customer RelationshipManagement program.3. Creates, maintains and files customer information. Retrieves information from files when needed.4. Works independently and within a team on special nonrecurring or ongoing projects. Acts as projectmanager for special projects which may include: planning and coordinating multiple presentations5. Types and designs general correspondences, memos, charts, tables, graphs etc. proofreads copy forspelling and grammatical changes. Responsible for accuracy and clarity of final copy.6. Acts as liaison with global marketing department to disseminate and/or gather information.7. Rotates in phone coverage group to assure all phone calls are answered during business hours.8. Service Quotes / Service Invoicing9. Manage Service Sales funnel10. Production management11. Manage customer specific requests12. Expense Reports & training13. Generates detailed sales and statistical reports on customers based on SAP date queriesCompetencies1. Organizational skills2. Thoroughness3. Communication Proficiency4. Flexibility5. Collaboration skillsSupervisory ResponsibilityThis position has no supervisory responsibilities.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical DemandsThe physical demands described here are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. This is largely a sedentary role; however, there may be times where the employee will be required to bend or stand, with the ability to lift up to 20lbs.Position Type/Expected Hours of WorkThis is a full-time, hourly position and the hours of work and days are during our “core” hours. Every employee is required to be in house between the hours of 8:00am and 3:45pm Monday through Friday. It is up to the employee to determine their start time and end time including these core hours and ensure that their supervisor is made aware of their choice of working hours. Each member of the team is expected to stay until 4:30pm one day per week.TravelNo travel is expected for this position.Required Education and Experience1. High school diploma2. One year administrative experience3. SAP experience helpful but not requiredOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Compensation Up to $25/hr