Administrative Assistant

Job Title: Administrative Assistant 3Location: Indianapolis, IN (Onsite – In Person)Duration: 04/20/2026 – 10/23/2026Job OverviewWe are seeking a detail-oriented and highly organized Administrative Assistant 3 with 4–5 years of experience to support daily office operations. This role involves handling confidential information, coordinating administrative processes, and ensuring smooth facility and office management.Key ResponsibilitiesManage badge access requests, onboarding, and access updates while maintaining strict confidentialityOversee office equipment lifecycle, including surplus processing and inventory managementCoordinate ordering and maintenance of office supplies, furniture, and copier equipmentOrganize and support office clean-up initiatives and asset management reviewsManage conference room calendars and coordinate meeting logisticsEnsure meeting spaces are prepared and resolve scheduling conflictsSupport onboarding of new employees, including workspace setup and office orientationAct as backup to the Executive Assistant for calendar coordination and meeting preparationProvide general administrative support and assist staff with internal processesRequired QualificationsHigh School Diploma or equivalentMinimum 4 years of experience in an administrative assistant roleExperience handling confidential and sensitive informationStrong proficiency in Microsoft Word, Excel, Outlook, and PowerPointExcellent written and verbal communication skillsStrong attention to detail, proofreading, and organizational abilitiesAbility to prioritize tasks and manage multiple responsibilities effectivelyPreferred SkillsExperience in office coordination, facility management, or administrative operationsStrong problem-solving skills and ability to work independentlyAdditional InformationOnsite role – candidates must be available to work in personOnly local candidates or those willing to relocate will be considered