Payroll Specialist

Job Title: Payroll SpecialistWage/Hour Status: NonexemptReports to: Payroll & Benefits CoordinatorPay Grade: Para / Clerical PG 7Dept./School: Business OfficeDate Revised: 7/12/2024Work Days Scheduled: 226PRIMARY PURPOSE: Prepare payroll for the district, including related reports and deposits. Work under supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations.QualificationsHigh School Diploma; Bachelor’s degree, preferredSpecial Knowledge/SkillsKnowledge of Skyward software, preferredKnowledge of basic payroll accounting proceduresKnowledge of payroll related account codes as established by the TEA FASRGAbility to maintain accurate and auditable recordsEffective organizational, communication, and interpersonal skillsAbility to clearly communicate payroll principles to employees in understandable terms, both in written and verbal formKnowledge of the Affordable Care Act in relationship to payroll and its reporting requirementsProficiency in typing, keyboarding, calculator (10-key touch), and file maintenanceAbility to use personal computer and software to develop spreadsheets, databases, and word processingProficiency in Microsoft Excel/Google SheetsAbility to work with numbers in accurate and rapid manner to meet established deadlinesBilingual, preferredExperienceThree years of payroll accounting experienceMajor Responsibilities And DutiesPayroll AccountingPrepare accurate district payroll for distribution to employees following established procedures.Receive and audit time sheets and determine dock and/or donated days for all district employees.Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.Balance payroll earnings and deductions with the assistance of Employee Benefits Administrator.Provide information to the Business Office to initiate related transfers of funds and deposits.Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.Data EntryPrepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information. Records and ReportsCompile, maintain, and file all reports, records, and other documents as required including maintaining payroll records, government reports and service records.Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Workers’ Compensation Commission, and any other required reporting entity.OtherWork cooperatively and communicate effectively with the human resource department, principals, campus and department secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquiries.Maintain confidentiality of information.Follow District safety protocols and emergency procedures.Serve as a backup to the Benefits Department as needed to serve the employees of the district.General Employee RequirementsQuality of Work – complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules. Quantity of Work – demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.Work Habits – display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned. Communication – communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.Dependability – adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures. Cooperation – work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly. Initiative – seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.Adaptability – adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement. Judgment – effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action. Attendance – attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted. Punctuality – arrive to work and depart from work according to department and district requirements.Supervisory Responsibilities: NoneMental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including computer and peripheralsPosture: Prolonged sitting, occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hours; Districtwide and statewide travelMental Demands: Work with frequent interruptions; maintain emotional control under stressThe foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.I acknowledge that I have read and understand the above job description and am capable of performing all of the stated requirements.