People & Culture Manager, Meeting Planning

Job Summary JOB DESCRIPTION The People & Culture Meeting Planning Manager is responsible for the planning and administration of firm-sponsored events and meetings that require development of event budgets, contract negotiation with service providers and suppliers, and on-site event management.Job DutiesCollaborates with internal clients (e.g., business lines, People & Culture, etc.) to determine event objectives and requirements, plan scope and format of events, establish and monitor budgets, and review administrative procedures and event progressCoordinates and monitors event activities to ensure compliance with firm guidelines, applicable regulations and laws, and satisfaction of internal clients, including selection of venues, hotel accommodations, air travel, ground transportation, catering, signage, technology, special needs, and onsite meeting supportResearches and negotiates contracts with service providers and suppliers such as hotels, transportation providers, and destination management companies and obtains approval based on firm standardsDevelops, manages, and reconciles program budgetPartners with internal clients to develop communications to participants including initial event announcements, on-line registration messaging, registration confirmations, welcome letters, program updates and post-event evaluations Organizes, coordinates and manages registration Reviews event materials production and delivery schedule to ensure appropriate material is produced and shipped to the appropriate venue within desired timeframeManages the on-site facilitation of all aspects of the event (e.g., resolution of impromptu to technological, space and catering concerns, answering instructor and/or participant inquiries and needs, etc.)Analyzes post-event evaluations to identify areas of improvement and incorporates appropriate enhancements into future eventsReviews event bills for accuracy and approves paymentDevelops and maintains effective strategic relationships with various groups within BDO and outside vendorsNotifies the People & Culture Director, Meeting and Event Services of planning progress of each eventIdentifies and proposes possible courses of action to resolve obstacles that may interfere with the ability to meet project deadlines or quality of work Maintains event files per department guidelinesOther duties as requiredSupervisory ResponsibilitiesN/AEducationQualifications, Knowledge, Skills, and Abilities:Bachelor’s degree, required, in Business Management, Hospitality, Hotel Management, preferred ORHigh school diploma and equivalent experience, requiredExperienceThree (3) or more years of meeting/event planning experience, required with bachelor’s degreeFive (5) or more years of meeting/event planning experience, required with high school diploma or equivalentLicense/CertificationsCertified Meeting Planner (CMP) preferredSoftwareProficiency in the use of Microsoft Office Suite, requiredProficient in use of survey tools such as Zoomerang, Vovici and Verint, requiredProficient in use of Adobe Photoshop and Adobe Illustrator, required Other Knowledge, Skills & AbilitiesIntermediate knowledge of hotel industry, including evaluating vendors and negotiating contractsSuperior verbal and written communication skillsSuperior grammar, mathematical and typographical skillsAbility to work within a demanding, deadline driven environment while effectively diagnosing and resolving unexpected issues in a professional mannerSolid analytical and diagnostic skills to effectively negotiate the most cost-effective event/planning arrangementsAbility to communicate and interact with individuals at all levelsExcellent planning, organizational and project management skills with a strong attention to detailAbility to successfully multi-task while working independently or within a group environmentAbility to thoughtfully and positively influence and build consensus among groups in an effort to establish compromise and resolution to conflicts or issuesAbility to travel, as required, to provide on-site support of firm meetings and/or events (approximately 2 or more weeks per month)Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.National Range: $60,000 - $85,000 Maryland Range: $60,000 - $85,000NYC/Long Island/Westchester Range: $60,000 - $85,000About UsJoin us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world.At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization.BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits* offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.We Are Committed To Delivering Exceptional Experiences To Middle Market Leaders By Sharing Insight-driven Perspectives, Helping Companies Take Business As Usual To Better Than Usual. With Industry Knowledge And Experience, a Breadth And Depth Of Resources, And Unwavering Commitment To Quality, We Pride Ourselves OnWelcoming diverse perspectives and understanding the experience of our professionals and clientsEmpowering team members to explore their full potentialOur talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunitiesCelebrating ingenuity and innovation to transform our business and help our clients transform theirsFocus on resilience and sustainability to positively impact our people, clients, and communitiesBDO Total Rewards that encompass so much more than traditional “benefits.” Click here to find out more! Benefits may be subject to eligibility requirements.Equal Opportunity Employer, including disability/vetsClick here to find out more!All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status."BDO USA, P.A. is an EO employer M/F/Veteran/Disability"