Scheduler/Travel Aide

Job descriptionJob Title: Scheduler & Travel AideCompensation: $54,000Location: TallahasseeThe ideal candidate will play a crucial role in managing the Chair's schedule and ensuring seamless execution of meetings and appearances. This position will be expected to operate with a high level of responsibility and discretion. Must have the ability to travel independently, valid driver's license, and clean driving record.This is a dynamic entry level role that works with overlapping deadlines and has to coordinate logistics and information across departments. FDP is looking for a reliable candidate who is comfortable with frequent travel, the potential for evening work, and weekend events.ResponsibilitiesSchedule Management:- Efficiently manage the Chair's calendar, including scheduling and coordinating meetings, events, and appointments.- Prioritize and organize the Chair's daily, weekly, and monthly schedule to maximize productivity.- Draft travel itineraries and budgets for approved travel.- Follow up with the Chair and the staff to ensure task completion for outstanding needs.Meeting and Event Coordination:- Work collaboratively with the Chair and other team members to plan, organize, and execute events and event attendance, ensuring all logistical aspects are well-coordinated.- Prepare the Chair for events by completing and providing necessary materials, briefings, and background information.- Staff meetings with the chair and report feedback to appropriate staff.Briefing Preparation:- Gather and compile relevant information to create comprehensive briefings for the Chair in preparation for meetings, interviews, and public appearances.- Keep abreast of current political events, party initiatives, and key issues to ensure the Chair is well-informed.Communication and Liaison:- Serve as a point of contact for the Chair, managing incoming communication, and responding or redirecting as needed.- Collaborate with the Executive Director and Senior Staff to facilitate communication between the Chair and other key stakeholders.Staff Support:- Provide administrative support to the leadership by coordinating staff travel, team meetings, and supporting special events and projects.Qualifications:- Proven experience in a similar role providing administrative support, preferably in a political or nonprofit organization.- Direct experience managing travel, schedules and/or principals preferred.- Excellent written and verbal communication skills, with the ability to draft clear and concise memos, emails, and reports.- Strong organizational and time-management skills, with the ability to multitask and prioritize competing deadlines effectively.- Proficiency in Google Suite and other relevant software applications.- Demonstrated ability to work independently with minimal supervision and as part of a collaborative team.- Commitment to upholding the values and mission of the Florida Democratic Party.- Flexibility to work evenings and weekends, as required.