Executive Assistant to the Superintendent and the Board of Trustees

Executive Assistant to the Superintendent and the Board of Trustees at Coachella Valley Unified School DistrictApplication Deadline5/6/2026 12:00 PM PacificDate Posted4/29/2026ContactLorena Gamez760-848-1091Number of Openings1SalaryPay dependent on experienceAdd'l Salary InfoConfidential/Management Salary Schedule: Step 17 (A-C) $6,627-$8,444 MonthlyLength of Work Year12 months/ 8 hoursEmployment TypeFull TimeLocationDistrict Office (Superintendents Office)About The EmployerCoachella Valley Unified School District covers more than 1,200 square miles of mostly rural desert terrain, serving the communities of Coachella, Thermal, Mecca, Oasis, Indio, and the Salton Sea. The district currently operates fourteen elementary schools, three middle schools, three comprehensive high schools, one continuation high school, and one adult school. Coachella Valley Unified School District has a growing reputation for innovative programs and outstanding staff. Coachella Valley Unified School District has a large Latino and English Learner population that has made tremendous improvements in student achievement in the past few years. We are proud of the accomplishments of our students, teachers, staff, parents and the community that has made that achievement possible. Our district faces some very tough challenges in educating the children of the Coachella Valley. We remain convinced that we can and will continue to improve our educational outcomes so that more of our students go on to college and become respected and respectful members of our diverse global society. Education is the ticket to the future and we are working diligently to make sure that we provide students with opportunities to excel and to prosper.Job SummaryJob Summary General Description of Position Goals Under general supervision of the Superintendent, serves as a confidential executive assistant to the Superintendent; serves as a recording secretary to the Board of Education; performs confidential office duties; provides oral and written translations from English to Spanish; provides and coordinates information relating to District programs, policies, events, efforts and related District information in English and Spanish; and assumes and performs related duties and responsibilities as required. Refer to Job Description to view complete duties and responsibilities.Requirements / Qualifications Examples of Duties: 1. Serves as an office manager responsible for the effective and efficient operation of the Superintendent’s office. 2. Assists administration, Board of Education, district employees and the general public for the purpose of disseminating information on schools, programs, services and employment positions with the district. 3. Coordinates and compiles the Board agenda. Serves as recording secretary at regular and special meetings of the Board of Trustees; Prepares the unadopted minutes of regular and special meetings of the Board of Trustees; Maintains the official minutes of the meetings of the Board of Trustees; Communicates with the Board of Education, executive level management, other district personnel, the community and media regarding activities, schedules, discrepancies and requests for the purpose of providing specialized and technical information concerning established policies, procedures and guidelines. 8. Assists Board Members, Superintendent, Cabinet and other district personnel with conference arrangements, meetings, and appointments with the purpose of meeting district goals, improving instructional programs and operational system or maximizing efficiency of the workforce. 9. Maintains and submits staff and Board Members with the appropriate forms required by the Fair Political Practices Commission (FPPC). 10. Serves as a liaison to the Riverside County Registrar of Voters and Imperial County Registrar of Voters i.e. Board members elections/appointments, submitting Orders of Election, disseminating documents to the candidates, communicating with Registrar offices for candidate verifications. 11. Manages a variety of administrative and public contacts with tact and judgment reflecting the Superintendent's methods and policies. Note: Job description is being reviewed for possible revision/updates. Candidates will be notified.Job Requirements/Qualifications Experience: Five (5) years of experience translating documents from English to Spanish and providing simultaneous oral interpretation services. Combination of training and experience equivalent to five (5) years of progressively responsible clerical, administrative, secretarial, and/or technical experience. Education: High School graduation or the equivalent; Bachelor’s degree preferable. Other Licenses, Certifications, Bonding, and/or Testing: Valid California Driver License Valid Minimum Liability Car Insurance Fingerprint/criminal justice clearance Tuberculosis clearance Pass District TestLetter of IntroductionLetter(s) of Recommendation (Three (3) Letters - Professional letters from current or former supervisors dated and signed within the past six (6) months)Proof of HS Graduation (High School Graduation/GED or Higher)ResumeRequirements / Qualifications Examples of Duties: 1. Serves as an office manager responsible for the effective and efficient operation of the Superintendent’s office. 2. Assists administration, Board of Education, district employees and the general public for the purpose of disseminating information on schools, programs, services and employment positions with the district. 3. Coordinates and compiles the Board agenda. Serves as recording secretary at regular and special meetings of the Board of Trustees; Prepares the unadopted minutes of regular and special meetings of the Board of Trustees; Maintains the official minutes of the meetings of the Board of Trustees; Communicates with the Board of Education, executive level management, other district personnel, the community and media regarding activities, schedules, discrepancies and requests for the purpose of providing specialized and technical information concerning established policies, procedures and guidelines. 8. Assists Board Members, Superintendent, Cabinet and other district personnel with conference arrangements, meetings, and appointments with the purpose of meeting district goals, improving instructional programs and operational system or maximizing efficiency of the workforce. 9. Maintains and submits staff and Board Members with the appropriate forms required by the Fair Political Practices Commission (FPPC). 10. Serves as a liaison to the Riverside County Registrar of Voters and Imperial County Registrar of Voters i.e. Board members elections/appointments, submitting Orders of Election, disseminating documents to the candidates, communicating with Registrar offices for candidate verifications. 11. Manages a variety of administrative and public contacts with tact and judgment reflecting the Superintendent's methods and policies. Note: Job description is being reviewed for possible revision/updates. Candidates will be notified.Job Requirements/Qualifications Experience: Five (5) years of experience translating documents from English to Spanish and providing simultaneous oral interpretation services. Combination of training and experience equivalent to five (5) years of progressively responsible clerical, administrative, secretarial, and/or technical experience. Education: High School graduation or the equivalent; Bachelor’s degree preferable. Other Licenses, Certifications, Bonding, and/or Testing: Valid California Driver License Valid Minimum Liability Car Insurance Fingerprint/criminal justice clearance Tuberculosis clearance Pass District TestLetter of IntroductionLetter(s) of Recommendation (Three (3) Letters - Professional letters from current or former supervisors dated and signed within the past six (6) months)Proof of HS Graduation (High School Graduation/GED or Higher)ResumeComments and Other InformationNON-DISCRIMINATION STATEMENT NON-DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, NATIONAL ORIGIN OR HANDICAP (FEDERAL REGULATION, TITLE IX) The Coachella Valley Unified School District is committed to equal opportunity for all individuals in education and in employment and does not discriminate on the basis of actual or perceived ancestry, age, color, ethnicity, disability, gender, gender expression, gender identity, immigration status, marital status, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. The Board prohibits, at any district school or school activity, unlawful discrimination, harassment, intimidation, and bullying of any student based on the protected characteristics named above. The district assures the lack of English language skills will not be a barrier to admission or participation in District Programs. Complaints of unlawful discrimination are investigated through the Uniform Complaint Policy and Procedures. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the Civil Rights and Title IX & Compliance Coordinator Michael Tittnich at (760) 848-1081. The District’s 504 Coordinator is Julissa Hernandez the Director Student Support Services and can be reached at (760) 848-1156.Comments and Other InformationNON-DISCRIMINATION STATEMENT NON-DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, NATIONAL ORIGIN OR HANDICAP (FEDERAL REGULATION, TITLE IX) The Coachella Valley Unified School District is committed to equal opportunity for all individuals in education and in employment and does not discriminate on the basis of actual or perceived ancestry, age, color, ethnicity, disability, gender, gender expression, gender identity, immigration status, marital status, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. The Board prohibits, at any district school or school activity, unlawful discrimination, harassment, intimidation, and bullying of any student based on the protected characteristics named above. The district assures the lack of English language skills will not be a barrier to admission or participation in District Programs. Complaints of unlawful discrimination are investigated through the Uniform Complaint Policy and Procedures. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the Civil Rights and Title IX & Compliance Coordinator Michael Tittnich at (760) 848-1081. The District’s 504 Coordinator is Julissa Hernandez the Director Student Support Services and can be reached at (760) 848-1156.Links Related To This JobCoachella Valley Unified - Map-LocationCoachella Valley Unified School District - websiteThe Desert Sun - Local NewspaperView Other Job Desc. / Ess. Elem.CalPERS LinksNot all postings qualify for CalPERS. 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