Fiscal Intermediary Associate

Job Description POSITION SUMMARYThe full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.Higher Ground Integrated Human Services (IHS), Inc. is seeking a knowledgeable and detail-oriented Fiscal Intermediary (FI) to support individuals enrolled in OPWDD Self-Direction services. The Fiscal Intermediary is responsible for ensuring accurate financial management, payroll processing, compliance with OPWDD and Medicaid requirements, and timely payment of staff and vendors, while supporting the individual's person-centered plan and budget.The FI plays a critical role in safeguarding public funds, maintaining compliance, and supporting individuals and families in successfully managing their Self-Directed services.KEY RESPONSIBILITIESFinancial & Payroll ManagementProcess payroll for Self-Direction employees (DSPs, support staff) in accordance with approved budgets and service authorizationsManage withholding, taxes, and payroll reportingProcess vendor payments and reimbursementsEnsure payments align with approved Individual Budgets and Life PlansBudget Oversight & ComplianceMonitor individual budgets to ensure expenditures remain within OPWDD-approved limitsTrack spending and alert Higher Ground and participants of potential budget overagesMaintain compliance with OPWDD Self-Direction Fiscal Intermediary requirementsAssist with budget amendments and revisions as neededDocumentation & RecordkeepingMaintain accurate financial records, payroll documentation, and vendor filesEnsure proper collection and maintenance of required forms (W-9s, I-9s, timesheets, service documentation, etc.)Prepare financial reports for Higher Ground, participants, brokers, and OPWDD as requiredCoordination & CommunicationWork closely with Self-Direction Brokers, Care Managers, and Higher Ground staffSupport individuals and families with understanding payroll timelines, budgets, and FI processesRespond to participant, staff, and OPWDD inquiries in a timely and professional mannerOPWDD & Medicaid ComplianceStay current on OPWDD Self-Direction regulations, guidance, and policy updatesEnsure all FI operations comply with Medicaid billing, OPWDD standards, and audit requirementsAssist with audits, reviews, and corrective action plans if neededREQUIRED QUALIFICATIONSKnowledge of OPWDD Self-Direction and Fiscal Intermediary operationsExperience with payroll processing and financial managementStrong attention to detail and organizational skillsAbility to interpret budgets, service authorizations, and Life PlansProficiency with accounting, payroll, or FI management systemsStrong written and verbal communication skillsPREFERRED QUALIFICATIONSPrior experience as an OPWDD Fiscal IntermediaryFamiliarity with Medicaid billing and complianceExperience working with individuals with developmental disabilities and their familiesAssociate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Services, or related fieldCORE COMPETENCIESConfidentiality and ethical financial stewardshipAccuracy and timelinessCompliance-focused mindsetStrong customer service orientationAbility to manage multiple accounts and deadlinesWORKING CONDITIONSOccasional meetings with participants, brokers, or OPWDD representativesEQUAL OPPORTUNITY STATEMENTHigher Ground Integrated Human Services (IHS), Inc. is an equal opportunity employer and values diversity. xhyhwjd We encourage applications from individuals of all backgrounds.